INTERN - DOCUMENTS MANAGEMENT
Assist with document distribution and support conference activities
This opening expired 1 year ago.
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Overview
Assist with document distribution and support conference activities
You have:
- Be enrolled in or have completed a graduate school programme, or final academic year of a first university degree programme.
- Fluency in French or English is required.
- No professional work experience required for the internship.
Contract
This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.
Work Location
GENEVA
Expected duration
4 to 6 months
Duties and Responsibilities
The internship will start on 2nd September 2024 for a period of four months and may be extended up to a maximum period of six months. The internship is UNPAID and full-time. Interns work five days per week under the supervision of the Chief of the Distribution Unit in the Production and Support Service. The intern will assist with the following duties: - Participate in planning and reporting of Distribution services - Assist in the various distribution activities of official UN documents for conferences and meetings held at UNOG. - Participate in the development and implementation of new initiatives aimed at improving the efficiency and effectiveness of document distribution processes - Assist in providing Kiosk and Helpdesk services to conference attendees. - Support the documents distribution team in their conference support functions. - Assist in loading UN Journal entries for conferences reflected on the official meetings calendar. - Assist in preparing data analytics reports using Excel and/or Power BI. - Participate in the testing of new products and functionalities in systems used by the Distribution Unit. - Perform ad hoc functions and duties as required.
Qualifications/special skills
Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor’s degree or equivalent). Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (Bachelor or equivalent), Master's or Ph.D. Programme or equivalent, or have completed a Bachelor's, Master's or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internships.
Languages
English and French are the working languages of the United Nations Secretariat. For this internship, fluency in French or English is required.
Additional Information
Not available.
Intern Specific text
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you had to assist in organizing an event? | This question evaluates your organizational and teamwork skills. | Provide a clear example, mentioning your role and the outcome. |
| How do you prioritize tasks when you have multiple deadlines? | The interviewer wants to understand your time management abilities. | Pro members can see the explanation. |
| Describe an experience where you had to analyze data. What tools did you use? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps would you take to improve a process in document distribution? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you've worked collaboratively in a past project? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
