INTERN- Conference services and Security

Internship Admin

Overview

Support administrative activities in conference services and security matters.

You have:

• Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).
• Applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Teams.
• Fluency in spoken and written Spanish is required for the internship.
• Knowledge of English is required.
• Proficiency in an additional official UN language is an advantage.
• Ability to design plans, surveys, and polls is desirable.
• Studies in the Administration, Tourism, Marketing, Event Management, Communications, Occupational Health and Safety or related area is desirable.
• Experience organizing events is desirable.

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

Mexico City

Expected duration

6 months

Duties and Responsibilities

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. The internship is not paid and is offered in-person full- time basis (five days per week; 35 hours working hours 8:30 to 16:00). The internship in the General Service Unit at ECLAC Mexico City will last 6 months. Candidates may be selected throughout the posting period, on an "as-needed" basis. Under the supervision or overall guidance of the General Services Supervisor: The intern will support the team in the administrative activities of the Unit. Tasks will include: SECURITY: Daily tasks: • Prepare information such as infographic for Security-related matters (welcome, safety, etc.). • Maintain the security control tasks up to date • Keep zone and fire wardens’ plans up to date. Support to Safety and Security Week: •Contribute to the planning and organization of activities and campaigns during Safety and Security Week. •Assist in the creation and distribution of awareness materials (e.g. posters, safety tips). •Coordinate with internal stakeholders and external facilitators to ensure timely delivery of sessions and trainings. •Monitor participation and gather feedback from attendees through surveys or other tools. •Provide logistical support for in-person and virtual activities, including setting up venues, managing equipment, and participant coordination. CONFERENCE: Daily tasks: • Attend all the events in Prebisch meeting room. • Prepare checklists for organizing meetings. • Manage the control, reception, and notification of participants at events. • Coordinate the setup and dismantling of rooms. • Oversee Meeting Room management. • Give support to coordinate meetings and events arrangements. • Keep event file up to date. • Support with the promotion of the Prebisch meeting room with other UN Agencies. Support to the Women’s Conference: • Assist in the coordination and logistical preparation of the Women’s Conference, including venue arrangements, participant registration, and material preparation. • Provide on-site support during the event, including registration desk management, timekeeping, and technical assistance, in case it is required. OTHER: •Receive phone calls and visitors and referring them to the appropriate source or reply personally to queries when possible. •Scan and photocopy a variety of documents and other materials. •Operate a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc. •Perform other duties as required.

Qualifications/special skills

-Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). -Applicants to the UN Internship Programme are not required to have professional work. experience. However, a field of study that is closely related to the type of internship that you are applying for is required. -Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. -Applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Teams. -Ability to design plans, surveys, and polls is desirable. -Studies in the Administration, Tourism, Marketing, Event Management, Communications, Occupational Health and Safety or related area is desirable. -Knowledge of design tools such as Canva is desirable. -Experience organizing events is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written Spanish is required for the internship. Knowledge of English is required. An additional official UN language is an advantage. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 11 months ago - Updated 11 months ago - Source: careers.un.org