INTERN - Centralized Management Unit

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Org. Setting and Reporting United Nations Interregional Crime and Justice Research Institute (UNICRI) is a United Nations entity established in 1968 to support countries worldwide in preventing crime and facilitating criminal justice. UNICRI is mandated to assist intergovernmental, governmental and non-governmental organizations in formulating and implementing improved policies in the field of crime prevention and criminal justice . UNICRI' s goals are:

- to advance understanding of crime-related problems; - to foster just and efficient criminal justice systems; - to support the respect of international instruments and other standards; - to facilitate international law enforcement cooperation and judicial assistance.

This internship position is located in the Centralized Management Unit (CMU) of UNICRI in Turin, Italy. The main objective of this internship is to assist the CMU team in preparation and compilation of Guidelines and Standard Operational Procedures (SOPs) for various CMU’s internal processes and activities, including those of Human Resources, Information Technology (ITC), Procurement, etc.

Currently, given the pandemic-related situation, UNICRI has active Alternate Working Arrangements in place. This means that UNICRI personnel works in a hybrid modality, both from the premises and in telecommuting, observing the current footprint limits established for the UNICRIN HQ.

In this context, applicants to this Internship position may be requested to undertake the internship also remotely in telecommuting. Applicants must be willing and prepared to undertake the internship remotely and must have all necessary arrangements and equipment (including a computer and internet connection) to perform assignments in teleworking.

The internship is for an initial period of 2 months, with an opportunity for extension up to a total period of 6months.

The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of the Administrative Assistant (Human Resources) and the overall guidance of the Chief, Centralized Management Unit, and in collaboration with other CMU team members.

Responsibilities Under the direct supervision of the Administrative Assistant (Human Resources), intern shall perform the following tasks: - Research, document and compile applicable United Nations standards, as well as local guidelines, laws, good practices, and documents to be used for the creation of “A Guide for Newcomers to the UNICRI HQ in Turin”, including the review, extraction, summary and translation into English of: o the existing legal framework in Italy, with respect to the installment of foreign UN staff- and non-staff members and their family members in Italy; o documents, forms, and questionnaires, required by the local authorities; o applicable local information on insurance, health care, international schools and child care, banking, housing, leisure, culture, etc.; - Research, compile, and re-draft the UNICRI’s HR standard operating procedure (SOP) for “On-boarding of newcomers”; - Assist in drafting and preparing background documents, reports, issue briefs, talking points, articles, presentations, etc. for various strategic and operational management issues; - Perform other job-related duties as assigned.

Competencies Communication: - Speaks and writes clearly and effectively. - Listens to others, correctly interprets messages from others and responds appropriately. - Asks questions to clarify and exhibits interest in having two-way communication. - Tailors language, tone, style and format to match the audience. - Demonstrates openness in sharing information and keeping people informed

Teamwork: - Works collaboratively with colleagues to achieve organizational goals - Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others - Places team agenda before personal agenda - Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position - Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation: - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view - Establishes and maintains productive partnerships with clients by gaining their trust and respect - Identifies clients’ needs and matches them to appropriate solutions - Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems - Keeps clients informed of progress or setbacks in projects - Meets timeline for delivery of products or services to client

Education Applicants must at the time of application meet one of the following requirements: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).

Preferred areas of study: journalism, communication, law, media, public relations, political science, development studies, languages, literature, translation, and/or related fields.

Further, applicants shall: - Be computer literate in standard software applications. - Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; - Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Previous working experience in guest relations, journalism, tourism, public relations, or other similar fields is desirable for this position.

Languages Fluency in spoken and written English is required. Good writing skills (reporting/journalistic style), especially in English, are considered necessary. In addition, fluency of Italian language (host country language) is required.

Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment After the review and evaluation of the applications, most suitable candidates will be contacted by the hiring manager directly for a telephone interview. Due to an elevated number of the applicants, ONLY short-listed candidates will be contacted for further evaluation.

Special Notice A complete online application including online Candidate Profile and the cover letter is required. Please note that documents may only be in English, and that incomplete applications will not be reviewed.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

Interns are not financially remunerated by the United Nations. If interns are required to travel to duty station, costs and arrangements for travel, visas, accommodation and living expenses shall be the responsibility of interns or their sponsoring institutions.

The UNICRI Internship Programme is in no way connected with appointment to: a) positions at the professional level and above carrying international recruitment status, b) positions in Field Service category (FS-6 and FS-7), c) positions of consultants and d) positions of UNICRI fellows during the period of the internship or for the six months immediately following the expiration of the internship. For more details, refer to: ST/AI/2020/1.

Interns must keep confidential any and all unpublished information obtained during the course of the internship and not publish any reports or papers based on such information except with the explicit written authorization of the Chief of CMU. Interns are bound by the same duties and obligations as staff members, and the information to which an intern has access in the course of the internship must not be divulged to external parties.

On completion of their internship, interns are required to complete a substantive report on their assignments. This will be included in their file and will be forwarded, upon request, to the sponsoring institution, government body or private organization.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.