Integrated Warehouse Assistant (Data and Asset Management)

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Integrated Warehouse Assistant [Data and Asset Management] will include but are not limited to the following:

• Create and enforce policies for effective data management.
• Formulate techniques for quality data collection to ensure adequacy, accuracy and legitimacy of data.
• Devise and implement efficient and secure procedures for data handling and analysis with attention to all technical aspects in Umoja.
• Support others in the daily use of Umoja systems and ensure adherence to legal and IWs standards.
• Assist with reports and data extraction when needed.
• Development of a meaningful transaction history file of assets using both manual and automated Enterprise Resources Planning (ERP) tools such as UMOJA and requisite reporting abilities and capabilities.
• Conduct accurate inventory performance analysis using the following metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analysis, excess inventory analysis, ranking (ABC) analysis;
• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures in the IWs;
• Ensure accountability and proper tracking mechanisms to meet the expected organizational standards and goals;
• Verify the accuracy of the data recorded/updated in the assets control system.
• Monitor and verify accuracy of inventory data captured in the Inventory Management System UMOJA or equivalent systems.
• Identify discrepancies in the inventory and liaise with asset holders to resolve problems, when required.
• Create customized views through Business Intelligence Reports or other reporting tools in order to analyze inventory status, as required;
• Monitor the assets and material in the Integrated Warehouse;
• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.
• Ability to drive 15/28T forklift for warehouse operations is desirable.
• Perform any other related task as required by the supervisor.

Educational additional comments

Logistics, Warehouse, Supply Chain, Business Administration, OR any other related field.

Experience remark

At least a minimum of 3 years post-school working experience as a data manager/analyst and warehouse environment, property control work, inventory management assignments in a reputable organization. An equivalent accumulated amount of field experience, and good knowledge and experience of Inventory Management Systems and understanding of the policies and related procedures.

Language skills

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise details

Good knowledge in any of data management analysis, computer science, computer engineering, statistics, or other IT-related field; knowledge of UMOJA and/or general knowledge in SAP applications is desirable.

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 06-09-2021