Information Management Officer (NO-2), TA (364 days), Poltava, Ukraine (with frequent travel across Ukraine) - Open for Ukrainian nationals only

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF Ukraine

Ласкаво просимо в команду ЮНІСЕФ! - YouTube

The cluster approach ensures clear leadership, predictability, and accountability in international responses to humanitarian emergencies by clarifying the division of labour among organizations and better defining their roles and responsibilities within the different sectors of the response. It aims to make the international humanitarian community better organised and more accountable and professional, so that it can be a better partner for the affected people, host governments, local authorities, local civil society, and resourcing partners

The Child Protection Sub-cluster activated in Ukraine in 2014, led by UNICEF. As of the 24th of February 2022, a large-scale military offensive by the Russian Federation was launched in Ukraine. The affected population is projected to reach 18m, including up to 6.7m IDPs. Psychosocial distress and trauma, vulnerability of those on the move (mostly children and women), and unaccompanied and separated children have all been identified as immediate child protection issues, amongst others. With the recent escalation of the conflict and deteriorating humanitarian situation, the Ukraine Child Protection Sub-cluster requires full time information management to ensure that coordination functions are delivered effectively and efficiently.

A well-run cluster including Information Management is a formal deliverable of the Cluster Lead Agency and forms a part of the agency’s work.

UNICEF, as highlighted in their Core Commitments for Children in Humanitarian Action, is fully committed to interagency humanitarian reform, and supports this through provision of leadership and participation in assigned clusters and sectors.

How can you make a difference?

The Information Management Officer is a core Cluster Coordination team member. The purpose of this post is to manage the collection, analysis and sharing of information that is important for the Cluster participants to make informed (evidence based) strategic decisions.

The post holder is responsible for building, leading and managing the Child Protection Area of Responsibility Information Management Team which will:

• Respond to the Chid Protection Sub-Cluster participants’ needs for information.
• Adapt existing in-country information management approaches for collecting, analysing and reporting Cluster activities and resources, and identifying information gaps.
• Establish and maintain information databases that consolidate, analyse and report/disseminate information critical to decision making.
• Maintain monthly reporting from Cluster participants, including 5Ws (‘Who does What, Where, When and for Whom?’ databases/Activity Info).
• Support the estimation of spatial and temporal gaps, overlaps and coverage of Cluster activities and projects.
• Work with Cluster/ participants to identify information gaps at national and sub-national levels and propose ways to bridge those gaps
• Work with the OCHA Information Management Officer to develop appropriate supportive strategies.
• Use GIS mapping for map production and geographic data management
• Adopt and promote the use of global standards for information management for inter-operability.
• Manage flows of information and dissemination in an appropriate way, including website management.
• Manage an inventory of relevant documents on the humanitarian situation.
• Support the development and analysis of needs assessment and monitoring programmes
• To provide information management leadership in assessments and monitoring, including joint assessments and training.
• Lead on the preparation of SitRep inputs with emphasis on Cluster plans, targets and achievements.
• Develop and strengthen information management capacity through the training
• Contribute to the core cluster functions

Where there is both a national and a sub-national cluster, the post holder will ensure that there is effective communication, reporting, engagement, and coordination between the two levels.

Core cluster functions:

1. Supporting service delivery

• • Provide a platform to ensure that service delivery is driven by the agreed strategic priorities
  • Develop mechanisms to eliminate duplication of service delivery

2. Informing strategic decision-making of the HC/HCT for the humanitarian response

• • Needs assessment and gap analysis (across other sectors and within the sector)
  • Analysis to identify and address (emerging) gaps, obstacles, duplication, and cross-cutting issues.
  • Prioritization, grounded in response analysis

3. Planning and strategy development

• • Develop sectoral plans, objectives and indicators directly support realization of the HC/HCT strategic priorities
  • Application and adherence to existing standards and guidelines
  • Clarify funding requirements, prioritization, and cluster contributions to HC’s overall humanitarian funding considerations (Flash Appeal, CAP, ERF/CHF, CERF)

4**. Advocacy**

• • Identify advocacy concerns to contribute to HC and HCT messaging and action
  • Undertaking advocacy activities on behalf of cluster participants and the affected population

5. Monitoring and reporting the implementation of the cluster strategy and results; recommending corrective action where necessary

6. Contingency planning/preparedness for recurrent disasters whenever feasible and relevant.

7. Accountability to affected populations

The global cluster will provide operational support to the country cluster, see Reference 1

Performance of the cluster will be measured using the Coordination Performance Report, see Reference 2

ACCOUNTABILITY

The post holder is accountable to:

• Child Protection Area of Responsibility Coordinator who will in turn ensure that the post holder is provided with all necessary support and guidance
• Child Protection Area of Responsibility participants, who will in turn ensure that they deliver on their agreed minimum commitments (see IASC Reference Module for Cluster Coordination at Country Level, July 2015)
• Information management team members who will in turn support the post holder in line with their terms of reference
• Inter-cluster coordination bodies established by the HCT/UNOCHA
• Affected populations through agreed mechanisms

Accountability to the Cluster Coordinator, cluster participants, information management team members and inter-cluster coordination bodies will be expressed in regular review meetings

To qualify as an advocate for every child you will have…

• Education: University degree in a subject area relevant to information management or related field is required. Formal training in Child Protection AoR information management an advantage.

• Experience:

  At least 2 years of progressively responsible humanitarian work experience with UN and/or NGO, including information management in the first phase of a major emergency response relevant to the cluster.

  Extensive work experience outside the humanitarian sector which is relevant to this post may be considered as a replacement for humanitarian experience.

• Languages

  Fluency in English and Ukrainian is required.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

Core competencies:

• Understands the rationale behind Humanitarian Reform, its main components and recent developments including the Transformative Agenda.
• Understands, uses and adapts the tools, mechanisms and processes developed as part of Humanitarian Reform
• Demonstrates commitment to Humanitarian Principles - https://docs.unocha.org/sites/dms/Documents/OOM-humanitarianprinciples_eng_June12.pdf

• Demonstrates commitment to Principles of Partnership

  http://www.globalhumanitarianplatform.org/doc00003804.doc

• Communicates, works and networks effectively with a wide range of people to reach broad consensus on a well-coordinated response, and demonstrates leadership where required

• Thinks and acts strategically and ensures that cluster activities are prioritised and aligned within an agreed strategy
• Demonstrates commitment to the cluster and independence from employing organisation
• Builds, motivates and leads information management team

Technical competences

Understands key technical issues for the child protection AoR sufficiently well enough to be able to: engage with cluster participants; understand their cluster-specific information management needs.

Excellent knowledge of MS Excel or MS Access (e.g. pivot tables and functions); proven technical expertise for managing data capture and storage, for analysing diverse datasets, and presenting information in understandable tables, charts, graphs and reports; knowledge of establishing and managing basic websites (e.g. UNOCHA’s Humanitarian Response platform); proven skills in using GIS and map-making packages, and in web design and software development are an asset.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This position is based in Poltava and the incumbent will be expected be work on-site. However, depending on the security conditions and advisory, s/he will be required to relocate within Ukraine.