Information Management Associate (Retainer)

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information – UNMAS Syria Response

Operating under the mandate of Security Council Resolutions (2165, 2393 and 2449), UNMAS deployed the Syria Response Programme (SRP) at the request of the Deputy Regional Humanitarian Coordinator in August 2015 and subsequently activated the Mine Action Sub Cluster under the Protection Cluster to address the impact of explosive hazards within Syria. UNMAS is the lead agency for the Mine Action Sub Cluster for the Syria Response.

Established in Damascus since 2018, following the signature of a Memorandum of Understanding (MoU) with the Government of the Syrian Arab Republic, UNMAS strives to expand humanitarian mine action in Syria, with the aim to respond to high humanitarian needs. This includes humanitarian mine action activities prioritized in the Humanitarian Response Plan (HRP) for Syria: risk education, victim assistance, survey and clearance.

The conflict in Syria has been characterized by the extensive use of explosive weapons which resulted in large scale explosive hazard contamination, with the presence of diversified types of ordnance. According to the Humanitarian Needs Overview (HNO) 2020 for Syria, 11.3 million people live in communities reporting explosive hazard contamination; men, women, and children, are exposed to the threat of grave injuries and death on a daily basis. Millions of people live with a permanent disability and new conflict-related trauma cases lead to thousands of permanent disabilities requiring long-term and multi-dimensional support.

Functional Responsibilities

Under the supervision of the Information Management Officer, the Information Management Associate will support the Information Management System for Mine Action (IMSMA) for UNMAS, and be responsible for following duties.

• Assist the Information Management Officer in the regular revision and implementation of internal and external information structures, policies and standard operating procedures to facilitate, support, and promote data and information sharing within the humanitarian and wider community.
• Contact IM focal points in the field to collect data and ensure information flows in accordance with established information management and reporting standards and procedures.
• Data collection, quality check, editing, cleaning, preparation, and management of databases of all MA related activities.
• Compile statistics for regular report as directed by the Information Management Officer;
• Conduct daily and weekly analysis of data collection. Document the feedback from partners in a systematic way to facilitate analysis and reporting of impact and support the overall accountability of UNMAS and humanitarian actors.

• Support the compilation and production of operational products from geographic data, population data. 4W data, IMSMA data;

• Work in partnership with the Protection sector for Mine Action Area of Responsibility (AoR) on production of ad-hoc and regular reports.

• Maintain strong relationships with reporting partners to ensure all relevant information is captured and documented.
• Meet multiple reporting deadlines for a variety of clients and through a range of mediums where required.
• Assist in preparation and printing of informative maps with mine action and other available data;
• Perform any other duties assigned by the Information management officer and Chief of operations.

Education/Experience/Language requirements

Education

• A First-level University degree (Bachelors or equivalent) in Information Management, Computer science Geoinformatics or other related fields with a minimum of two (2) years relevant experience OR;
• Secondary school diploma (high school or equivalent) with a minimum of six (6) years of relevant experience.

Work Experience

• Relevant experience is defined as experience in the Information Management or Information Technology field
• Experience with the use of programmes such as, Python, MS Office or Data Management software is required
• Experience in Geographic Information Systems and analysis is required
• Experience in database is desired
• IMSMA or IM Administrative training is desired
• Experience in topographical map reading is desired
• Experience in data collection, analysis and presentation is desired
• Experience usingArcGIS, PowerBI and Google earth is desired

Languages

• Fluency in English (Writing, speaking and reading) is required
• Fluency in Arabic (writing, speaking and reading) is required
• Knowledge of another UN official language is desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type:L ocal ICA support

Contract level: LICA-6 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.