Information and Evidence Assistant

This opening expired 3 months ago.

OHCHR - Office of the High Commissioner for Human Rights

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Application deadline 3 months ago: Thursday 17 Feb 2022 at 23:59 UTC

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Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting This position is located in the Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent is under the overall supervision of the Coordinator for the Independent International Commission of Inquiry on the Occupied Palestinian Territory, including East Jerusalem, and in Israel (the Commission), and under the direct supervision of the P-4 Information Management Officer of the Secretariat of the Commission.

Responsibilities Within delegated authority, the Information Management Assistant will be responsible for the following duties:

Evidence Management - Receives evidence in either physical or electronic format and registers it according to designated protocols, maintaining the chain of custody and preserving its integrity. - Creates and maintains electronic evidence records; ensures that relevant metadata is populated in a timely manner; routinely performs quality control, and provides support to the Secretariat on identification and access to evidentiary material.

Archives and Records Management - Undertakes basic LAN administration duties. - Provides standard and ARMS-specific applications support and applications/LAN troubleshooting for Section staff. - Conducts end-user training relating to standard electronic record keeping systems in Secretariat offices. - Edits Section web page, ensuring HTML layout is correct. - Registers Section’s incoming and outgoing records in electronic record keeping system. - Maintains Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation. - Participates in records management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage. - Assists in accessioning, disposition, description, and database updating activities as they relate to Section records-related projects. - Satisfies requirements for the procurement, payment and inspection of goods and services using IMIS applications. - Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database. - Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions. - Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities. - Oversees internal records retrieval, loan, reproduction and staff clearance operations. - Supports external reference services by drafting routine responses to enquiries, including records reproduction transmittals, for approval of Unit Chief. - Participates in maintaining the Section’s reference database.

Documents - Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications. - Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites. - Provides document delivery services as required.

General - Assists to put in place controls to prevent unauthorized access to information. Assists with the monitoring of emerging cybersecurity threats and with cybersecurity assessments. Supports the investigation of all indicators of cyber incidents, prioritising events where the confidentiality of classified/sensitive information is at risk. - Conducts research as requested by more senior staff. - Provides relevant technical support to users of information services. - Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.

Competencies PROFESSIONALISM: Knowledge of electronic record keeping and relevant information systems and networks, including in the area of information security. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent.

Work Experience Five (5) years of experience in archives, electronic record management or related area is required.

Experience in handling evidentiary material, including preserving its integrity and maintaining chain of custody, is desirable.

Experience in creating, populating and maintaining electronic records is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable. Knowledge of Hebrew is also desirable. .

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice Extension of the appointment is subject to the extension of the mandate and/or the availability of funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 4 months ago - Updated 3 months ago - Source: careers.un.org