Individual Contractor - Supply and Logistics administrative support, Beijing, China

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, care

UNICEF is seeking an individual contractor to be responsible for assisting the uninterrupted supply of supplies and services, adapted to the particular context and through compliance with UNICEF’s policies, procedures and ethics standards. This person will support the timely and effective service delivery, including for emergencies, programmes and procurement services partners, assisting in creating sustainable supply chain systems for deliveries of UNICEF supplies from China to program countries.

The individual contractor will work with colleagues in UNICEF China country office and Supply Division to assist in execution and implementation of activities aimed at improving and optimizing delivery of supplies from China to program countries and the warehouse and inventory function.

The individual contractor will provide direct support in terms of facilitation, coordination, monitoring, logistics and shipping warehousing and inventory management of UNICEF supplies under the general guidance of the Deputy Representative of Operations and direct supervision by the Supply and Procurement Specialist including but not limited to COVAX related supply and logistics in China. This person will facilitate interaction with suppliers, ensuring correct and timely documentation, expedite and follow up on deliveries, coordinate between suppliers and freight forwarders and assist with coordination with Chinese authorities

How can you make a difference?

1. In collaboration with the Deputy Representative Operations and under direct supervision by the Supply and Procurement Specialist Individual Contractor is responsible for the facilitation and coordination of deliveries and shipments from China.

2. Facilitation of interaction with suppliers in coordination with Supply Division procurement centers. This includes ensuring correct and timely documentation.

3. Provide support to warehouse operation out of China, in close collaboration with the warehouse and inventory management center in UNICEF Supply Division and WFP/UNHRD in Guangzhou, through ensuring accuracy of data, support in annual physical count, support receiving and dispatch of UNICEF stocks and escalates any issues related to warehouse operations.

3. In liaison with forwarding agents arranges shipments of supplies from the warehouse or from suppliers in line with the mode of shipment identified with the sales order, considering programme priority, warehouse capacity, purchase order delivery dates, emergency and special requests from country offices & procurement services customers.

4. Expediting and follow up on deliveries

-Coordination between suppliers and freight forwarders

-Assistance with coordination with Chinese authorities, China Civil Aviation, customs and other export formalities etc.

-When needed provide requests for Chinese authorities for facilitation of specific shipments

5. Facilitate obtaining the required QA documentation from suppliers.

6. Follow up on late deliveries, coordinates, communicates the specific challenges to Transport Centre (TC) and expedites reports provided by freight forwarders.

7. Inform and advise Supply Division on changing logistics constraints and bottlenecks (e.g. customs clearance, port capacity, transport options and warehousing capacity) and together with SD and FF identify solutions. This includes updates on COVID19 related lockdowns and affected areas.

8. Proactive communication with Supply Division and freight forwarders to ensuring timely and smooth end to end shipments.

9. Maintains statistical data and carries out ad hoc analysis of shipping- related topics.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• A minimum of 6 years of relevant experience in supply chain and logistics management, freight forwarding, and/or a commercial context is required.
• Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules and regulations.
• Demonstrated understanding of relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in daily work.
• Good judgement in order to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Understanding of development and humanitarian work is an advantage.
• Fluency in English and Chinese is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.