Individual Contractor: Administrative Assistant, Procurement Services Centre, UNICEF Copenhagen, Denmark. 6 months Home-based and Onsite (Blended)

Contract

This is a Consultancy contract. More about Consultancy contracts.

For every child, Love...

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

Under the general supervision of the Centre Chief provides overall administrative and secretarial support to the team, including a broad range of transactional, procedural and administrative tasks in support of efficient admin related tasks for the setup of the global Supply Hub in Addis-Ababa, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations.

• Attendance management • Support to newcomers’ orientation process • Admin support to external meetings and visits • Budget monitoring • Support to travel management • Liaison with Admin Unit on various tasks such as building management, safety, archiving, etc. • Management of Centre level mailing lists memberships, Vision rights • Various admin tasks as requested by Centre Chief, Unit Leads and other staff.

To qualify as an advocate for every child you will have…

• Secondary degree with certification in business administration, project management, supply management, finance and/or related field.
• Professional Experience: Minimum 5- years of Administration experience.
• Experience working in supporting developing countries and/or Public-Private Sector administration is an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Other Skills and Qualifications:

1. Ability to work with others.
2. Drive for results.
3. Ability to multitask and takes conceptualize ideas and produce clear and comprehensive reports.
4. Ability to work in a multicultural environment.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Evaluation Criteria/How to apply Qualified candidates are requested to submit: • Cover letter/application • Financial quote at a daily rate in US Dollars including all taxes. • P11 form if not applying through UNICEF Employment site • At least 3 professional Reference contacts (via emails and telephone)

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.