Incident Reporting and Fact-Finding Process Officer (Occupational Health & Safety) - Consultant

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Are you an Occupational Safety Specialist, with experience in Incident Reporting and Fact-Finding Processes****? Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need?

If so, an exciting & fulfilling consultancy opportunity awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, July 17, 2022 (11:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• An exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe

THE ROLE AND ORGANIZATIONAL CONTEXT

WFP has the opportunity and the obligation to leverage data and technology to better ensure the environments where team members live, and work is adhering to Occupational Safety and Health Standards. In March 2015 the High-Level Committee on Management (HLCM) approved the Occupational Safety and Health (OSH) Framework – United Nations Common System. This Framework gives effect to the request of the UN HLCM for developing OSH Policy in the UN System while describing common principles for an Occupational Safety and Health (OSH) management system and facilitating the adoption of an OSH system across the UN Agencies, Programmes and Funds.

WFP is committed to implementing an OSH Risk Management System across all WFP operations with the main objectives:

• reducing the incidence of work-related injuries and ill-health and limiting their severity and impact;
• improving the physical and mental well-being of staff members;
• establishing defined workplace safety and health rights, responsibilities and duties;
• establishing and updating, when necessary, occupational safety and health standards and guidance;
• providing an accurate representation of workplace incidents, injuries and illnesses;
• integrating safety, health and well-being considerations into organizational processes and decision-making;
• ensuring that staff receive training and support related to workplace safety, health and well-being.

The OSH Incident Reporting and FFP Officer will have a key role during the OSH management system global implementation phase and subsequent continuous improvement cycles regarding OSH incident reporting and incident investigation/FFP (Fact-Finding Process) systems.

This position, based in HQ, will report directly to the OSH Risk Manager and will be responsible for the following:

KEY ACCOUNTABILITIES (not all-inclusive)

• Act as nexus between WFP OSH branch and the OSH platform team (third-party/ provider), assuring WFP OSH requirements are covered by the reporting platform, any technical issue is promptly and efficiently addressed, and the implementation/upgrade schedule is followed up.
• Develop and provide trainings and technical assistance to Occupational Safety Reporting Solution’s users and OSH Focal Points worldwide.
• Keep up to date reporting procedures, forms, flowcharts and instructions as required.
• Ensure that incidents/accident reports are correctly uploaded into the system.
• Monitor and collaborate with HQ and Field staff during the reporting process, providing necessary assistance to reduce deviations and delays in the reporting process.
• Depending on the case, conduct or assist with OSH Incident/Accident Investigations (FFP), from the RCA to the CAPA implementation.
• Manage OSH alerts, “lessons learned” database, feedback to OSH risk register, incident/accident database, and CA/PA/OI database (Corrective Actions/Preventive Actions/Opportunities for Improvements), ensuring these databases are up to date.
• CA/PA/OI Action Plan follow-up, registering deviations and implementing corrective measures when possible.
• Develop, update and maintain up-to-date OSH incidents/accidents indicators and KPI’s – OSH dashboard.
• Develop and keep up-to-date OSH files database, records and archiving of WFP OSH related documents, register, information and data.
• Work in close collaboration with Reporting Platform technical team on implementing OSH mobile app and train users worldwide.
• Liaise closely with all OSH Field Focal Points in order to gather and collate accurate data about OSH activities and incidents.
• Consolidate and analyse data on programme implementation and indicators (e.g. health, safety, reporting incidents accurately) in order to facilitate the preparation of periodic reports, and activity-specific reports, as required.
• Prepare information as required for engaged stakeholders.
• Draft and/or check reports.

This position will require frequent travel to WFP field locations worldwide with short notice, mainly to conduct/assist with FFPs, provide trainings, help staff with regard to Occupational Safety Reporting Solution.

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QUALIFICATIONS AND KEY REQUIREMENTS

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EDUCATION:

You have:

• University degree, in occupational health & safety, or equivalent work experience in Engineering, or related field

EXPERIENCE:

You have:

• Minimum 10+ years’ experience in OHS/EHS management, operations function supporting EHS/OSH working for large multinational companies.
• At least 5-10 years of experience in Occupational Safety and Health Incident Investigation processes according to international recognized methodologies, including use of OSH platform/software, with hands-on as well as management skills across the full application and systems lifecycle. Deep knowledge of different methods is required (Loss Causation Model, SCAT, ICAM).
• Technical knowledge of project management and applying them for delivering successful organizational change.

LANGUAGE:

You have:

• Fluency (level C) in the English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language), would be a strong asset

MORE ABOUT YOU

You have:

• Ability to lead actions during specification, development and implementation of a system targeting Occupational Safety and Health.
• Experience in working in and directing global teams working across multiple countries and time zones.
• Experience in developing and providing topic-relevant trainings to a variety of audiences.
• Experience in working in a fast-paced and demanding team.
• Proven ability to adapt to changing priorities, maintaining consistent project quality and delivering it within budget and deadlines.
• Results Driven. Ability to meet OSH goals and stakeholder expectations. Inherent to this is the ability to make decisions that lead to high-quality results by applying technical knowledge, analysing problems.
• Attention to details.
• Self-motivated person.
• Comfortable in an international environment with a very diverse workforce.
• Ability to work independently and under pressure with a high-level of accuracy and attention to detail.
• Functional experience and knowledge with CORITY, is strongly desirable.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.