ICT Specialist - Management Information System

Contract

This is a LICA Specialist-10 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA Specialist-10 contracts.

Background Information - Afghanistan

Following the political events in Afghanistan in August 2021, the subsequent economic collapse has led to an unprecedented humanitarian crisis putting over 24 million people in immediate need of aid. To provide immediate short-term livelihood opportunities and deliver urgent essential services in rural and urban areas, UNOPS is working with funders to implement a large-scale community resilience program. The initiative aims to reach an estimated 1.1 million households, or 7.5 million Afghans, with livelihoods and income support. In addition, 9 million Afghans in some 6,200 rural communities and 8 cities will benefit from improved access to essential social services through strengthening the capacity of community institutions in inclusive service delivery.

Background Information - Job-specific

Under the direct supervision of the Head of Project, the ICT Specialist (Management Information System) will be responsible for setting up and maintaining an efficient Management Information System (MIS) for the project, and for linking up the project related MIS between the various Facilitating Partners (FPs) and private contractors for regular updates on the project component progress.

Functional Responsibilities

The ICT Specialist (Management Information System) will be responsible for the following tasks:

• Work with the Head of Project and Team Leads for the Rural and Urban Components to detail out the MIS requirements to capture project data to respond to

1. the Results Framework,
2. implementation progress,
3. adherence to policies and procedural frameworks, and
4. quality assurance.

• Ensure that information is captured and is readily available for each community about the achievement of Entry Criteria for Access (ECA) in the database.
• Based on these requirements, design and develop an efficient web-based and decentralized database. Share the draft module with the management team, incorporate their feedback and finalize its set-up.
• Train the team of FP data entry officers in uploading the data into the system.
• Support the training of the monitoring personnel in the extraction of data from the system and its analysis.
• Periodically review randomly extracted data sets, covering all data every few months, and examine actual errors or potential red flags showing up in the data review.
• Provide the management with requested data in a speedy, efficient and accurate manner.
• Provide responses to auditors/donors on requests for data on the project. Ensure ambiguities or any irregularities shown in the data are properly explained before dissemination.
• Support the management team in preparing specifications for IT equipment and software, and support the procurement/admin teams in their quality checks.
• Support the management team in establishing project office email and internet protocols and in implementing them.
• Support the expansion of the MIS system as and when there is an expansion to the project in terms of new/ revised components, new/ revised sub-programs, or follow-on phases.

Education/Experience/Language requirements

Education

• A first-level university degree (e.g. Bachelor) in Information Technology, Computer Sciences, Programming, or equivalent, is required.

Work Experience

• A minimum of 5 years of experience in mid-level to senior positions in MIS design, set-up, management of development projects is required.
• Knowledge of UN systems, policies, norms for IT/ICT/database management is valued.
• Understanding and experience with designing large and complex database systems, including linking existing stand-alone systems with each other is desirable.
• Excellent skills in creating and/or adapting databases for large development projects with multiple components is an asset.
• Working fluency in virtual conferencing apps is an asset.

Languages

• Fluency (oral and written) in English is required.
• Pashto and Dari languages are desired.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: ICS-10 / LICA-10 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.