Human Resources Specialist

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Application deadline 1 year ago: Wednesday 10 Aug 2022 at 00:00 UTC

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This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNICEF is a multilateral child-rights organisation established by the UN with 70 years of field-tested expertise, a network that spans the globe, a passion for innovation and a commitment to make every penny count. Impartial and non-political, UNICEF is never neutral when it comes to protecting children’s rights and safeguarding their lives and futures. UNICEF works with families, local communities, organisations and governments in more than 190 countries and territories to help every child realize their full potential. In everything we do, the most vulnerable children and those in greatest need have priority. Since the escalation of the conflict in Ukraine, close to 2.7 million people have crossed the border into Poland. The majority of them are women, children and the elderly. Children have faced severe stress; protection risks prior or during displacement are growing. The national systems in Poland, as well as local organisations and volunteers, have responded quickly to accommodate the huge volume of new needs. UNICEF has moved rapidly to establish a presence in Poland and respond to the crisis both in terms of its own programming and through inter-agency contributions, including as a co-lead of the child protection and education sectors of the response. UNICEF in Poland is currently involved in the response by supporting the national government and local partners in delivering essential psychosocial support, education, health and protection services. For example, we are currently supporting municipalities to expand services; working with local providers to embed psychosocial support in schools; support teacher training and provision of needed learning supplies, short term expansion of capacities to absorb children into education and increasing access to digital learning solutions, support the demand for routine immunisation among caregivers and working with diaspora organisations to support longer term integration and social cohesion.

Within the delegated authority and under the supervisor: Support to business partnering Support in processing of entitlements and benefits of local staff Support in recruitment and placement General office support

  1. Support to business partnering • Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

  2. Support in processing of entitlement and benefits • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

  3. Support in recruitment and placement • Prepares and circulates internal and external advertisements. • Liaises with candidates in the various stages of the recruitment process. • Prepares formal acknowledgement, offer and regret letters. • Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks. • Records and maintains recruitment files, ensuring all necessary documentation has been prepared. • Monitors life-cycle of recruitment process to update supervisor as necessary.

  4. General office support • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Drafting and/or processing a variety of correspondence and other communications • Setting up and maintaining HR files/records (electronic and paper) • Scheduling appointments and meetings • Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties.

Any other related tasks as may be required or assigned by the supervisor.

Core Values: • Care • Respect • Integrity • Trust • Accountability

Core Competencies: • Demonstrates Self Awareness and Ethical Awareness (1) • Works Collaboratively with others (1) • Builds and Maintains Partnerships (1) • Innovates and Embraces Change (1) • Thinks and Acts Strategically (1) • Drive to achieve impactful results (1) • Manages ambiguity and complexity (1)

Additionally, genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UN Entities’ mission and vision, as well as to the UN Core Values.

administrative, HR, clerical, office management fields at the national level • Prior experience in operations support functions is an asset. • Relevant experience in a UN system agency or organization is considered as an asset • Thorough knowledge of HR principles, rules, regulations and procedures. • Organizational, planning and prioritizing skills and abilities. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • High sense of confidentiality, initiative and good judgment. • Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service ( and use the entitlement calculator ( for the most up to date information.

Monthly Living Allowance (Per month): PLN 5874.92 Entry lump sum (onetime payment) USD: 400 Travel Ticket when moving to duty station USD: 200 Exit allowance (for each month served, paid on completion of contract): PLN 489.58 Medical and life insurance: Cigna Private Insurance Leave entitlements Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days

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