HR Officer (Personnel Admin, Payroll & Recruitment)

Job Description

Background/IRC Summary:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity, and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

The Ukraine crisis could become the worst humanitarian crisis Europe has seen in decades. More than 5.3 million people have fled across borders to seek safety in the 1st month since the escalation of conflict in Ukraine on February 24, 2022, and over 6.5 million people are reported to be displaced. Reports indicate almost all arrivals in Poland are women and children, including those that are unaccompanied and separated, as well as older persons.

Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to emergency response, and has identified partner agencies in Ukraine and Poland to facilitate immediate assistance that can be used where it is most needed. Simultaneously, the IRC has established operations across Ukraine and Poland offering a robust humanitarian response to complement partner response services either in breadth or scale.

Job Overview:

The HR Officer is responsible for ensuring that the day-to-day HR and administration activities are performed in accordance with IRC policies, procedures and appropriate HR practices. The position reports to the HR Manager and works closely with the HR team to ensure effective and efficient HR and administrative services are provided to support program activities in Poland. If you are passionate about IRC’s mission, making a positive impact and seeing an improvement in people’s work lives, join us!

Major Responsibilities:

Personnel Administration:

· Running HR administrative tasks including time and effort, paid time off tracking, completing status change forms and other assigned paperwork

· Prepare employee contracts and ensure that staff have the resources they need to perform their jobs

· Prepare all personnel administration documentation for employees

· Prepare HR and data reports and analysis regarding employee administration

· Preparing monthly payroll files

· Ongoing cooperation with payroll vendor

· Administration of Workday platform

· Administration of HR trackers

· Support with recruitment tasks when needed

· Respond to common employee inquiries regarding payroll, benefits, and policies.

· Cooperation with Finance Department: preparing payment files for HR Related matters.

· Cooperation with external vendors (staffing agency) for HR Related Matters

· Assist with other related activities as assigned

Qualifications

Requirements:

· Education Degree or professional certificate in Human Resources or equivalent work experience.

· Experience

· Meaningful professional experience in human resources and personnel administration in similar position

· Prior experience in running personnel admin processes

· Prior experience of preparing/disseminating payroll is a plus

· Prior experience in Workday is a plus

· Language: Fluent in Polish and English.

· Functional knowledge, skills and ability:

· Practical knowledge of Polish Labor Law.

· Practical knowledge of regulations in the field of personal data.

· Works collaboratively with team members to achieve results.

· Relates and works well with people of different cultures, gender and backgrounds.

· Ability to create a welcoming and comfortable environment for all staff members.

· Ability to work both independently and as part of a team.

· Able to respond rapidly to changing environments yet remain productive and focused.

· Strong digital literacy (primarily Word, Excel, and Outlook).

Must have the right to work in Poland

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and makes sure policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality: The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Diversity and Inclusion: At the IRC, our diverse clients, partners, and staff have the power, voice, and agency to shape programs and operations. We actively work to end all forms of systemic discrimination and foster an inclusive working environment where everyone feels respected, heard, valued, and supported. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. The IRC encourages women to apply and work with us to reach the people most in need of humanitarian assistance, such as women, widows, and children. The IRC is committed to providing a decent and safe work environment that considers needs of women in the workplace, including through maternity leave and safety protocols.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.