Human Resources Senior Officer - Policy and Compliance

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 103,732 USD and 140,894 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - Job-specific

The People and Change Group (PCG) is a strategic HR unit, helping UNOPS empower people, drive organizational excellence and manage change across the organization in order to help UNOPS deliver on its strategic intent.

We are a hard-working, dynamic, and committed team, bringing together experienced professionals with strategic HR management, including talent management and recruitment, learning and development, HR policy, organizational design and change management expertise – all of us having a passion for achieving results and building innovation into our way of doing business. We welcome agility, autonomy, results-orientation and self-drive.

PCG offers a unique work environment in UNOPS headquarters in Copenhagen, Denmark, located in the UN City building, one of Copenhagen’s landmarks. UNOPS HQ offers a safe, family-friendly environment with multiple opportunities for networking and an active lifestyle in a city known for its excellent urban design and planning.

The PCG team is a diverse team in terms of age, nationalities and family situations. This notwithstanding, we are keen on increasing our diversity with every new hire. We fully embrace the UNOPS approach to work-life balance, including flexible working hours and remote working arrangements.

The Policy stream main responsibility is ensuring that UNOPS contractual modalities and HR policies, practices, systems, and tools remain fit for purpose. This includes constantly benchmarking against international best practices especially within the UN system. At the same time, the Policy stream supports HR operations by providing policy advice to HR advisors, HR practitioners, managers. Finally, the Policy stream provides inputs to different projects and initiatives, from the coordination of UNOPS protection against sexual exploitation and abuse efforts, and to internal or external stakeholders requiring information on HR policies, practices, systems or tools.

Functional Responsibilities

Summary of Functions

1. Provide HR policy advice and improve HR policies, practices, systems and tools.
2. Conduct HR compliance review.
3. Support the Senior HR Manager - Policy and Compliance with coordinating UNOPS activities regarding Protection against Sexual Exploitation and Abuse.
4. Reporting, strategic input and action plan development.
5. HR project management and HR technical support to PCG.

1. Provide HR policy advice and improve HR policies, practices, systems and tools.

• Under the guidance of the Senior HR Manager - Policy and Compliance, reply to questions on HR policy matters to HR Advisors, HR practitioners, and managers (such as management in PCG, IPAS HR, IPAS Admin, BSSC or other stakeholders as requested).
• Conduct HR data analysis and visualization in coordination with the HR Analytics team for HR policy development purposes.
• Under the guidance of the Senior HR Manager - Policy and Compliance, manage periodic HR policy updates, including timeline management, stakeholder management, content management, record-keeping and reporting. Design and implement communication strategies and actions to communicate key policy changes.
• Keep abreast of the new practices, policies, and instructions from UN OHRM, ICSC, and other UN organizations as applicable.

2. Conduct HR compliance review and support the HR Compliance function of PCG.

• Under the guidance of the Senior HR Manager - Policy and Compliance, conduct HR compliance review (e.g., request data from field colleagues and/or Analytics or other teams, review selection records, draft position papers on compliance of selection processes with established policies and provide recommendations to the Senior HR Manager - Policy and Compliance).
• Support the Senior HR Manager - Policy and Compliance deputizing for him at compliance review bodies (ASB, ASP, HQ/L CPC) by representing PCG at these bodies or replying to written queries from them.

3. Support the Senior HR Manager - Policy and Compliance with coordinating UNOPS activities regarding Protection against Sexual Exploitation and Abuse (PSEA).

• Under the guidance of the Senior HR Manager - Policy and Compliance, act as secretary of the taskforce on PSEA, developing minutes of meetings and supporting the Senior HR Manager with ensuring that meeting action points as well as corporate and regional action plans are properly implemented.
• Under the guidance of the Senior HR Manager - Policy and Compliance, and in collaboration with the UNOPS Internal Audit and Investigations Group, develop comprehensive training materials and deliver training to managers and personnel at large on PSEA matters,
• Support the Senior HR Manager - Policy and Compliance with reporting on UNOPS efforts regarding PSEA, by drafting reports, talking-points, speeches, and presentations.

4. Reporting, strategic input and action/project plan development/implementation

• Analyze and consolidate trends and other relevant insights into reports concerning HR policy and operations (planned and ad hoc reports) as well as compliance - sharing findings with the Senior HR Manager - Policy & Compliance and the Director and Deputy Director PCG, and making proposals to inform corporate actions
• Prepare, review, or provide inputs to reports for consumption by a broad range of internal and external stakeholders.
• Support the Senior HR Manager - Policy and Compliance regarding the provision of responses to queries (in writing or during meetings) from different stakeholders, including the Joint Inspection Unit of the United Nations system, or internal and external audit groups, entities or bodies.
• Depending on the complexity of the matter, support the Senior HR Manager - Policy and Compliance or take the lead in the development and/or implementation of action or project plans.

5 Reporting, strategic input and action/project plan development/implementation

• Support PCG projects and initiatives as a project manager or providing technical inputs across a range of areas as needed and in line with PCG priorities.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

Master’s Degree or equivalent in HR, Business Administration, Public Administration, Law or related field

Experience 2 years of relevant experience at the national or international level in providing HR advisory services and/or managing HR processes or operations;

Of which, 1 year of experience drafting complex HR documents such as policies, audit reports on HR matters, technical correspondence, speeches, communication briefs, etc.

Experience working within the UN system, international organizations or similar institutions is a distinct asset.

Familiarity with interpretation and application of UN, UNOPS, or UN Funds and Programmed HR regulations, rules and policies, is highly desirable.

Field experience is highly desirable.

Excellent communication skills, ability to influence and inspire.

Strong demonstrated experience conveying complex messages orally and in writing to a broad range of audiences.

Analytical, innovative and proactive, with advanced interviewing/information elicitation skills.

Solution and client oriented.

Language

Full working knowledge of English is required

Knowledge of French or Spanish is an asset

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.