Human Resources Officer
Provide HR support and administration in Kyiv office
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Overview
Provide HR support and administration in Kyiv office
You have:
- University degree in a related field with minimum of two years experience with HR administration.
- Ability to work independently and part of a team.
- Strong organizational and computer skills, particularly with Word and Excel.
- Detail oriented and ability to multitask.
- Proactivity and leadership skills, flexibility and adaptability, empathy.
- Fluency in Ukrainian and English.
Work Arrangement:
Job Description
This position will be based in Kyiv, with occasional travel to other locations in Ukraine as permitted and other locations. As this is a fluid and rapidly changing context, the location of this position and length of assignment may change based on the needs of the program.
Job Responsibilities: - Provide HR support to Kyiv office and act as a trusted HR advisor for Kyiv team - Perform HR administration duties according to Ukrainian labor legislation: process document workflow for various processes including hiring, leaves of absences, staff transfers, personnel files, resignations etc. - Regularly update HR trackers (general staff information tracker, leave balance tracker, etc.) for both national and international staff - Collect and archive timesheets on a monthly basis - Provide support to HR Manager (P&D) with International staff HR requests daily - In close collaboration with the Global HR Operations team process the requests and manage employee information in the Workday system - Follow up on staff trainings – collecting certificates of completion, sending reminders to staff, collecting policies acknowledgement forms - Support HR Manager (P&D) with maintaining HR documents archive for Ukraine Country Program. - Participate in Donor audits of HR documents - Ensure IRC Connect procedures are followed for all staff paying particular attention to PME process - Ensure implementation and coordination of performance management process and activities for staff: onboarding, goal setting, mid-year review, annual review, salary review - Manage workforce planning, turnover and exit processes - Manage staff relations and conflict resolution matters, be involved in disciplinary panels, ethics investigations procedures - Coach staff and support people managers in staff development through training and capacity building plans - Prepare and provide HR monthly reports - Cover HR officers in other field offices during vacations and other absences - Drive duty of care plan and team building activities for the Kyiv office - Perform other tasks and requests that may come from the field management or HR Coordinator - To be involved in the strategic projects of the IRC HR team and volunteer to lead on any of the priorities that arise
Requirements: - University degree in a related field with minimum of two years experience with HR administration. - Ability to work independently and part of a team. - Strong organizational and computer skills, practically with Word and Excel. - Detail Oriented and ability to multitask. - Proactivity and leadership skills, flexibility and adaptability, empathy - Self-motivated and ability to motivate and support others - Languages Requirements: Fluency in Ukrainian and English.
IRC employees are eligible to the following benefits: - Competitive salary - Purposeful job and development opportunities - English classes and unlimited online training courses - Life Insurance - Medical insurance for staff - Free psychological support to employees and their family members - 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements - Up to 10 days of paid medical leave
Qualifications
Potential interview questions
| Can you describe a time when you had to deal with a difficult employee situation? | This question assesses your conflict resolution skills and your experience in handling sensitive situations. | Provide a clear example, explain your approach, and describe the outcome of the situation. |
| How do you prioritize multiple tasks with competing deadlines? | The interviewer wants to know about your organizational skills and ability to handle pressure. | Pro members can see the explanation. |
| What techniques do you use to ensure efficient onboarding for new employees? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle confidentiality in HR matters? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with HR software and systems. How do you leverage technology in your role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
