Human Resources Officer

Contract

This is a DRC - National contract. More about DRC - National contracts.

Overall purpose of the role: The HR Officer is responsible for providing human resource and administrative support to the DRC/DDG Kenya Program. S/he works closely with the HR & Admin Coordinator and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner.

Responsibilities:

• Benefits administration: Ensure all DRC staff (existing and new) are added to medical cover, Pension and WIBA covers and are registered with AMREF.
• Participate in the recruitment process in NBO to ensure compliance with DRC procedures and procedures
• Timesheet management for all Kenya Program staff – ensure all timesheets for all Kenya staff are received and archived in the Nairobi Office.
• Ensure staff details, benefits, compensation are correctly updated in DRC Dynamics
• Maintain all personnel files while upholding strict confidentiality
• Contract preparation for incoming staff members.
• Onboarding on new staff members – conduct HR orientation
• Supports the HR & Admin Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Nairobi office
• Support the HR & Admin Coordinator in coordinating performance & development processes
• Support in the preparation and processing of work permit/visa applications for expatriate staff
• Preparation and processing of monthly payroll
• Tracking and updating reports on Performance Indicators for HR on a monthly and quarterly basis
• Assist in preparing documentation for work permit/visa applications for expatriate staff and follow up with the DRC Agent; ensure that expat documentation is well archived and maintained up to date at all times
• Assist in preparation of payroll and ensure that all payroll changes are captured every month.
• Ensures up-dating and distribution of country program staff lists on a monthly basis
• Assist with updating data in the HR APIs on monthly basis and ensuring up-to-date data is well captured
• Occupation Health and safety – Be the focal person on OSHA implementation in all work places; in close coordination with other relevant staff, ensure compliance to OSHA legislation.
• Any other relevant tasks as assigned by the HR& Admin Coordinator/HOSS

Experience and technical competencies:

• Minimum 3 years of relevant human resource and administrative experience is required preferably in an I/NGO setting
• Ability to work in a busy office, demanding high levels of concentration to ensure accuracy
• Team player with good people management skills

Education:

• Minimum of Bachelor’s degree in Human Resource Management
• Registered member of IHRM

Languages:

• English (excellent – spoken and written)
• Swahili (fluent – spoken and written )

DRC’s Core competencies: All DRC roles require the post-holder to master the below DRC’s core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions Contract duration: 13 months’ contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff. Employment category: H1 Step 4 Reporting to: Head of Support Services Availability: December 2022 Duty station: Nairobi and Kakuma, with regular travel to the field Key stakeholders: Internal and external: Staff members, SMT, Area Managers, Regional HR, Consultants, Service providers

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process: Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 25th October 2022.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.