Human Resources Associate (Protocol & Admin), G-6, ICTD Digital Core - Valencia, Spain

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a connected world

UNICEF is going through an exciting digital transformation that will influence the work of the entire organization. As part of this transformation, UNICEF has opened a new ICTD Digital Core office in Valencia, Spain to execute ICTD’s digital strategy across all UNICEF locations globally.

More recently, and again as part of the HQ Efficiencies Initiative, Supply Division, PFP and DGCA have established that some existing and new roles should be in Valencia as their new duty station. These Divisions initiated the transition of some staff members to Valencia and this demands significant coordination between the respective HR teams.

How can you make a difference?

Under the supervision and guidance of the Human Resources Officer, the Human Resources Associate will support the ICTD HR team with onboarding, protocol and admin activities for new hires and relocating staff from Supply Division, Private Fundraising and Partnerships and Division of Global Communication & Advocacy.

The HR Associate will work in close collaboration with the Global Shared Services Center and HR peers in Supply Division, Private Fundraising and Partnerships and Division of Global Communication & Advocacy.

The HR Associate applies a client-oriented approach to provide overall HR and operations administrative support coordinate and support key HR areas, including HR administration, monitoring, and coordinating onboarding logistics of new staff, in line with HR best practice and in compliance with UNICEF HR rules and regulations.

This Temporary Appointment reports to the Human Resources Officer, P-1, and is based in UNICEF’s Digital Core, Valencia, Spain.

Onboarding Activities

• Support the HR Officer with Onboarding activities by coordinating with different stakeholders, keeping track of all activities from offer acceptance to first day
• Coordinating, scheduling, and ensuring attendance to the Global and Local Orientation sessions.
• Ensuring compliance with mandatory training completion

• Assist the HR/Admin &Finance Associate with Protocol related activities in liaison with the UN peers

• Facilitate documentation and processes related to accreditation/ entry visa, communication with relocating staff, issuance of MOFA card for staff and dependents, installation shipment, opening of bank account, driver’s license exchange, vehicle registration, employment permits for spouses, fuel card and VAT reimbursement for official use and for diplomatic staff.

Office protocols for out-posted staff

• Custom clearance for goods and equipment
• Security clearance for entry to Base by outposts and visitors

• Renewal of ground passes

  Administrative support for out-posted staff

• Events and logistics coordination including location, catering, supplies, technical equipment etc.

• Visas for official travel
• Onboarding and offboarding administrative support to outposted staff, consultants and interns

Other Activities

• Support HR data analysis and reporting
• Assist with the coordination of meetings and well-being initiatives as needed
• Assist with maintenance of HR SharePoint pages
• Any other support activities, as needed

To qualify as an advocate for every child you will have…

• Completion of secondary level education is required. University degree or courses in Business Administration, Human Resources, Social Sciences or a related field are an asset.
• A minimum of 6 years of progressively responsible work experience in human resources, operations or administration is required.
• Strong attention to detail with solid planning and organization skills
• Proactivity and self-starter attitude
• Client-Orientation
• Inter-personal and communication skills
• Commitment and drive for results
• Versatile and solid skills with Information and Communication Technology applications
• Fluency in English is required, fluency in Spanish an advantage. Knowledge of another official UN language is an asset (Arabic, Chinese, French, or Russian).

Candidates must be nationals of EU countries or in possession of a valid work permit. Please note that General Service (GS) staff are locally recruited staff and candidates are personally responsible for any travel and accommodation arrangements.

As an advocate for every child you will receive....

• A competitive salary that is tax-exempted in Spain

• You can access here the UN Salary Scale for Spain, and here a salary calculator for simulation. (Medical insurance and pension premiums will be deducted from net salary).

• Holidays and leave, including 1.5 days of annual leave accrual per month
• Parental leave
• Dependency allowance

• United Nations-sponsored medical insurance plan, pension plan, and optional life insurance plan

• Access to professional development and learning programs, online learning, and learning path

• Access to staff well-being and career development support

Please visit the Compensation and Benefits site on UNICEF Career page

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Candidates must be nationals of EU countries or in possession of a valid work permit. Please note that General Service (GS) staff are locally recruited staff and candidates are personally responsible for any travel and accommodation arrangements.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.