Human Resources Associate, GS6 (Post # 95483) Global Shared Services Centre, Budapest, Hungary

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a calling.

We are committed, passionate, and proud of what we do. Promoting the rights of every child is not a job, it’s a calling.

UNICEF’s Global Shared Services Centre (GSSC) provides services to UNICEF offices around the world in the areas of Finance, Master Data Management, Human Resources Administration, Payroll, and IT Customer Care.

Our mission is to be a Centre of Excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF's programme results worldwide.

GSSC has won the 2019 Business Services Firm of the Year in Hungary, 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.

How can you make a difference?

Under the supervision and guidance of the HR Officer, the HR Associate provides HR and business partnering support in recruitments and talent acquisition, timely delivery and promoting a client-based HR services with quality and results orientated approach, while ensuring compliance with UNICEF HR rules and regulations and proper monitoring of recruitment cases.

Recruitment and Placement

• Under supervision of HR Officer, coordinates and ensures timely support and monitoring through lifecycle of recruitment process.
• Drafts accurate and engaging advertisements for vacancies in talent management system.
• Ensures timely and efficient screening of applications, verifying qualifications, post requirements and eligibility to apply.
• Represent HR in interview panels within the assigned recruitment portfolio, draft and facilitate the selection reporting.
• Prepares complete documentation of recruitment process and ensures accurate archives, audit records and talent management system documentation.
• Coordinates with hiring managers to ensure timely action. Provides guidance on recruitment process and applicable rules and regulations to ensure objective and transparent recruitment.
• Engages with candidates on the status of the recruitment throughout the selection process.
• Issues formal notification at completion of process.
• Provides regular reports on status of recruitments, vacancies and key performance indicators. Compiles data and information on recruitment trends and demographic data for trend analysis and suggestions for process improvement.

Talent Management and Outreach

• Maintains and updates talent group rosters. Liaises with candidates in roster to ensure engagement and up-to-date roster status.
• Schedules recruitment campaigns, career events and fairs, coordinating logistical arrangements. Represents UNICEF in career events on ad hoc basis.
• Prepares and organizes distribution of outreach materials. Maintains relationships with outreach vendors. Develop concept papers on program needs

Staff Administration

• In coordination with the team of HR Associate and HR Assistant, provides staff administration support to the office.
• Maintains accurate time, attendance and overtime records for centre. Prepares monthly reports to review record accuracy and facilitate trend analysis.
• Supports contract management. Coordinates with hiring managers to ensure timely action on upcoming contract extensions and separation. Supports staff members to complete necessary actions for extension and separations.
• Provides client service to staff members, advising on staff entitlements, attendance, medical insurance, staff well-being and other queries. Coordinates Induction sessions with new staff members

Other duties and projects

• Provide overall support to the HR Team.
• Complete special projects and other duties as required.

To qualify as an advocate for every child you will have…

• Completion of secondary education (i.e. high school diploma) is required, preferably supplemented by university courses in Human Resources, Business Administration Economics or any other relevant field
• Minimum of 6 years of relevant professional experience in Human Resources in the areas of Talent Management, Recruitment and Outreach combined with expertise in HR administrative support function are required. A completed university degree from an accredited institution will be counted towards the minimum work experience requirements.
• Ability to deal with confidential and sensitive communication and information is required.
• Ability to organize and prioritize is required.
• Talent sourcing experience and knowledge of sourcing tools are highly desirable.
• Work experience in a shared service centre context is an asset.
• Work experience with a development organization or the United Nations is an asset.
• Fluency in English both spoken and written is required

• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish), or local language of the duty station, is considered an asset Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.

  General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

  UNICEF does not facilitate accreditation for locally recruited staff from the Ministry of Foreign Affairs.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

• Building and maintaining partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Works collaboratively with others

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.