Human Resources Associate (Classification and Post Management)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 3,001 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Recruitment, Classification and Post Management (RCP) Section, within the Bureau of Administration and Services (ADB). RCP is responsible for the full range of recruitment, classification and post management services for all Bureaus/Offices at Headquarters and Regional Offices.

The incumbent reports directly to the HR Specialist (Classification and Post Management), who provides coaching and training where necessary, and reviews her/his performance. The HR Associate performs the duties independently, consulting with the HR Specialist (Classification and Post Management) only on irregular and complex technical issues. The incumbent is required to handle sensitive issues with the utmost respect towards confidentiality and compliance with rules and regulations.

Responsibilities Function 1 (incl. Expected results) Applies classification standards in the analysis of job descriptions and recommends grade, occupational group and functional title, and supports organizational design and structural change initiatives, achieving results such as:

●Compile and analyse background information related to job classification of Professional (P) and General Services (GS) posts – organizational charts, job descriptions, benchmarks, etc. ●Verify that proposed changes to classification grades are approved in the HR Action Plan. ●Ensure quality control of job descriptions and classification submissions to the UN Global Centre for HR Services (OneHR), and assist in the verification of classification results received from OneHR. ●Liaise with HR Focal Points (in Bureaus and Regional Offices in order to resolve unusual/irregular job description submissions and recommend feasible solutions. ●Maintain accurate record of classification review cases. ●Prepare Inter-Office Memoranda (IOMs) for submission of classification cases); submit classification cases for approval, follow up on status of classification submissions and communicate classification review decisions to hiring managers or HR focal points. ●Monitor organizational charts and all structural change information submitted by Bureaus and Regional Offices to ensure their validity and accuracy, e.g. job descriptions, staffing tables, job profiles and competency set-up. ●Coordinate timely exchange of all post and staff movements with other Sections of HR for necessary administrative follow-up action. ●Participate in implementing restructuring projects, as necessary.

Function 2 (incl. Expected results) Provides support to Managers, Focal Points and staff members on the application of classification policies, standards and procedures, achieving results such as: ●Review GS job descriptions for compliance with established standards and procedures and make recommendations for their improvement. ●Provide support in the drafting of job descriptions for GS posts, and, where required, assist in the background research and drafting of job descriptions for P posts. ●Keep abreast of developments and modifications in the areas of workforce planning, job classification, job profiling, etc. and recommend action, where applicable. ●Participate in carrying out desk audits on posts in the GS category, and prepare draft reports, as and when required. May also participate in desk audits for P posts. ●Provide input and background information in response to audit queries, as needed, liaising with staff concerned and consolidating relevant details. ●Provide clarification and guidance to line managers on classification procedures.

Function 3 (incl. Expected results) Serves as Focal Point for matters pertaining to position management and supports the HR Focal Points in the Bureaus and Regional achieving results such as:

●Coordinate with the Finance Branch (FIN) on all budgetary questions related to day-to-day position management. ●Create and maintain physical and electronic filing systems for all matters related to position management, both at HQ and in the Regional Offices, ensuring that all job descriptions are available when required, and that new and revised job descriptions are received and registered in accordance with HR procedures. ●Maintain and update position numbers, ensuring accuracy of post data in electronic system (Agresso). ●Compile and evaluate data in electronic database regarding any post and staffing action, adjusting the system accordingly. ●Generate statistics and background information on post management, produce reports from electronic database, and verify data presented. Collaborate with the HR Associate (Statistics) on preparation of statistical data, as required. ●Coordinate timely exchange of all post and staff movements with other HR Sections for necessary administrative follow-up action.

Function 4 (incl. Expected results) Serves as ADB Focal Point for recruitment activities relating to e-Recruiter, achieving results such as:

●Support line managers and HR Focal Points on recruitment requisitions and workflows. ●Liaise with Focal Points in Bureaus and Regional Offices, ensuring adherence to rules and regulations, including answering queries related to policies and procedures. ●Monitor and follow up with approving authorities on pending requests, ensuring smooth and streamlined workflow processes to increase efficiency. ●Act as superuser to the electronic recruitment system (e-Recruiter), accomplishing advanced administrator tasks, such as workflow configuration, updating emails, loading standard eRecruiter documents, updating SharePoint eRecruiter site, helping to produce reports, liaising with Agresso superuser for application issue support, and performing database searches. ●Provide timely response to queries from HR Focal Points, candidates and other users of the electronic recruitment system (eRecruiter), including troubleshooting, and problem solving. ●Contribute to development and maintenance of automated recruitment systems and applications. ●Conduct training sessions and workshops on e-Recruiter usage and application, as needed.

Function 5 (incl. Expected results) Organizes the selection process for all categories of staff, as assigned, and provides support in the timely filling of vacancies, achieving results such as:

●Assist in the filling of posts for all categories, including preparation and publication of vacancy notices, supporting hiring managers during assessments and interviews of candidates, initiating and following-up on reference checks and academic verifications, and ensuring the completion of the pre-recruitment formalities. ●Oversee the maintenance of vacancy announcement files and tracking status of vacancy announcements, including preparation of regular recruitment reports. ●Adhere to rules, and regulations of the recruitment process and flag any deviations for further review. ●Maintain accurate data on recruitment cases and regularly update recruitment status tables. ●Provide timely responses to queries from hiring units on the status of the recruitment process. ●Support and participate in candidate outreach activities, including the use the social media platforms such as LinkedIn.

Function 6 (incl. Expected results) Prepares submissions to the Appointment and Promotions Board (APB) and assists in the preparation of documentation for the Human Resources Committee (HRC) and subsequent approving authorities, achieving results such as:

●Coordinate and/or assist in the coordination of all aspects related to the APB I and/or APB II. ●Prepare the necessary documentation to be submitted to the APB, and assist in the preparation of HRC documentation, including review of background and recruitment information ensuring accuracy and completeness of the submitted documentation. ●Follow up on minutes of APB meetings and prepare documentation for submission to final authority.

Function 7 (incl. Expected results) Performs other related duties, as assigned.

Competencies 1.Professionalism: Knowledge of the United Nations Common System, its rules and regulations and practices; knowledge of the United Nations common system classification standards; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

2.Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

3.Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

4.Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

5.Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

6.Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education Essential •A Diploma of College Studies (DEC) or equivalent education.

Desirable •Additional training or certification in human resources, business administration, or a related field.

Work Experience A minimum of six (6) years of experience in human resources or a related field is required. Experience in recruitment, candidate assessment and selection is required. Experience in job classification in the UN common system is required. Experience in the use of automated e-recruitment systems and integrated human resources information management systems is required. Experience in the United Nations system or an international organization is desirable.

Languages Essential •Fluent reading, writing and speaking abilities in English.

Desirable •A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice It should be noted that this is a locally recruited post restricted to Canadian Citizens and/or Permanent Residents of Canada. It should also be noted that this post is to be filled on a fixed-term basis for an initial period of one year (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

United Nations Considerations In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.