Human Resources Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfil their potential, from early childhood through adolescence.

A. Under the close supervision and guidance of the Human Resources Manager:

• The UNV- Human Resources Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations and specifically support COVID19 recruitment, onboarding and wellbeing.

B. Support for business partnering:

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve

C. Support in the processing of entitlement and benefits:

• In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support the consistent and equitable application of decisions and implementation of agreed-upon action. • In consultation with the supervisor, analyze, research and verify the information to respond to staff queries on areas related to benefits and entitlements • Initiates the processing of a wide range of personnel actions by UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

D. Supports data and internal communication:

• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends. • Analyze, research, verify, and compile data which facilitates the preparation of workforce planning reports for a supervisor to review against benchmarks i.e., Gender and geographical balance and other recruitment-related key performance indicators. • Updates the organizational structure. • Consolidates and publishes the staff Newsletter. • Maintains an updated calendar of events especially wellbeing cards-designs online and ensures automatic reminders to staff are maintained. • Updates the ROSA online Academy activities.

E. Support in learning & capacity development:

• In consultation with the supervisor, research and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions. • In consultation with the supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help the supervisor decide on learning programmes that address learning gaps in his/her country office. • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build the capacity of stakeholders. • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing the distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Assists in the orientation of new staff. • Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

For the above tasks, following are the expected results/outputs:

• Trained and sensitized on infrastructure asset management principles and best practices • Experience in working with local governments • A good understanding of municipal asset management developed • Existing practices of Integrated Asset Management assessed • Enhance coordination, reporting, analytical and interpersonal skills • Suggestions and feedback on innovations and improvements provided • Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed

Professionalism: demonstrated understanding of operations relevant to UNICEF ROSA; technical capabilities or knowledge relevant or transferrable to UNICEF ROSA procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

Integrity: demonstrate the values and ethical standards of the UN and UNICEF ROSA in daily activities and behaviour while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority.

Teamwork and respect for diversity: the ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues.

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in the area of expertise; ability to adapt to changes in the work environment.

Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Communication: proven interpersonal skills; good spoken and written communication skills, including the ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups.

Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary.

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF ROSA ‘s mission and vision, as well as to the UN Core Values.

Human Resources Management in the UN or other international development organization; professional certification in Human Resources is an added advantage; strong oral and written skills; good drafting, formulation, and reporting skills; accuracy and professionalism in document production, editing and publishing; excellent interpersonal skills; culturally and socially sensitive; solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management and office technology equipment; self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; have affinity with or interest in UNICEF, volunteerism as a mechanism for durable development, and the UN System.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.