Human Resources Assistant SC5, Nairobi

.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Posting Dates:

Opening date: 29th September 2022 Closing date: 11th October 2022

About WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace PrizeLaureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to making Somalia hunger free in close partnership with local partners.

Female candidates in particular, are encouraged to apply.

PURPOSE OF THE ASSIGNMENT:

WFP Somalia’s greatest strength is its dedicated women and men working tirelessly to reduce hunger, often under difficult conditions where security threats and risks to personal safety are considerable. The Team ‘Talent Acquisition’ needs an HR Assistant passionate about all-around recruitment services including sourcing, organizing assessments, recruitment documentation and analytics, onboarding, and recruitment administration.

The HR Assistant will report to the HR Officer under the overall leadership of the Head of HR for WFP Somalia.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Provide support on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruitments.
• Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, until the recruitment is completed.
• Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, preparing minutes, and following up on approvals).
• Provide active support with longlisting candidates for open Vacancy Announcements under the close supervision of the respective tract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis, and reporting needs.
• Provide administrative support in on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.
• Support with any other HR administrative task as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education.
• A university degree in Human Resources, Psychology, Business Administration, or a related field is a plus.

Experience:

• Minimum 4 years of experience in a Human Resource administration or support role in a multicultural environment
• Excellent writing and communication skills in English: ability to produce excellent quality documents and reports.

Knowledge & Skills:

• Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, onboarding.
• Excellent inter-personal skills and ability to operate in an international, multicultural environment.
• Ability to create trust with team/employees and deal with confidential information in a professional manner.
• Demonstrated ability to deliver timely high-quality deliverables.
• Demonstrated ability to maintain HR trackers with a high level of detail orientation.
• Proficient user of Applicant Tracking Systems (e.g. SuccessFactors, Taleo, etc.).
• Proficient user of MS Office, including SharePoint, Excel, and PowerPoint.
• Strong drive and motivation.
• Flexible attitude towards shifting tasks and responsibilities.

Terms and Conditions:

Contract Duration: 1 Year (Initial) Application Deadline: 11th October 2022. Multiple-Choice Assessment Date: 12th October 2022 (11:00 hours EAT). Successful candidates will proceed to the second assessment step (written test) on 13th October 2022 (11:00 hours EAT).

.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.