Human Resources Assistant (Recruitment – JPO Programme)
Perform routine functions to support human resources transactions and processes.
This opening expired 2 years ago.
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Overview
Perform routine functions to support human resources transactions and processes.
You have:
- Secondary School Education required.
- Three years of relevant experience in administrative and/or human resources support work.
- Working knowledge (proficient - level C) of English required.
- Limited knowledge (intermediate - level B) of one of the other official FAO languages required.
- Good knowledge of the MS Office applications required.
- General Service Staff are recruited locally; candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.
Organizational Setting
The Human Resources Division is composed of two main clusters, namely (i) the Integrated Talent Management providing advice and managing position management, recruitment, mobility, staff development - training, performance management and social security; and (ii) the HR Strategy and Policy, providing HR strategic guidance, policy and oversight.
The position is located in in the Integrated Talent Management cluster of the Human Resources Division (CSH) at FAO headquarters in Rome, Italy, to support in particular the deliveries and operations of the Junior Professional Officers (JPO) Programme.
Main Purpose
The Human Resources Assistant performs a large variety of routine functions in support of human resources transactions. He/ she assists providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice.
Supervision Received/Exercised
The Human Resources Assistant reports to one or more professional staff and receives guidance from a Human Resources Officer. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Human Resources Assistant interacts with a variety of colleagues within the work unit and with immediate clients, supporting the effective and efficient delivery of human resources services.
Key Functions/Results
• Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases; • Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security; • Assist in the recruitment process of all categories of staff including the preparation of vacancy announcements; communicate with applicants; • Assists in organizing and coordinating talent management-related programmes; • Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files; • Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc., for internal and external use as required; • Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings; • Assist with administrative, financial and accounting procedures related to Trust Funds for JPOs; • Assist the Human Resources Division as budget holder of JPO projects, in administrative matters related to monitoring Trust Funds; • Assist communication with resource partners of JPO Programme as required; • Perform other duties as required.
Impact of Work
The incumbent's work impacts on the timely and efficient delivery of human resources services and onthe overall output of the work unit.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education. Experience: Three years of relevant experience in administrative and/or human resources support work. Languages: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish). IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement
Technical Skills
• Good knowledge of relevant corporate human resources policies and procedures. • Good knowledge of corporate computerized administrative. • Good knowledge of the communication and documentation standards.
Desirable Qualifications and Skills
• Good understanding of human resources processes in particular related to youth programmes. • Good knowledge of basic statistics and quantitative analysis. • Good knowledge of financial and accounting procedures related to Trust Funds for JPOs.
Potential interview questions
| Can you describe a situation where you had to follow a specific HR policy? | This question assesses your understanding and application of HR policies in practice. | Provide an example that demonstrates your ability to adhere to established procedures while achieving desired outcomes. |
| How do you prioritize tasks when managing multiple HR responsibilities? | This question evaluates your organizational skills and ability to manage time effectively within HR functions. | Pro members can see the explanation. |
| Describe a time you handled confidential information. What steps did you take to ensure its security? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
fao.org
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