Human Resources Assistant (PAP)

AU Values

• Respect for Diversity and Team Work • Think Africa Above all

• Transparency and Accountability • Integrity and Impartiality

• Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information

Reports to: Human Resources Officer Directorate/Department/Organ: Pan African Parliament Division: Administration & Human Resources Number of Direct Reports: 0 Number of Indirect Reports: 0 Job Grade: GSA5 Number of Positions: 1 Contract Type: Regular Location: Midrand, South Africa

Purpose of Job

To provide secretarial and general administrative support services.

Main Functions

• Assists in the recruitment and selection of staff including initiating and following up on reference checks and academic qualification ensuring the completion of the pre-recruitment formalities. • Assist in preparing and dispatching offers of appointment to newly recruited staff of the Pan African Parliament. • Reviews and processes staff entitlements and claims in accordance with Staff Regulations and Rules. • Processes and follows up on action related to the administration of entitlements in respect of the staff serving the Pan-African Parliament Ordinary Sessions and other meetings. • Follows up on actions related to the administration of the Human Resource activities on a day-to-day basis as well as during the meetings of the Pan African Parliament. • Performs other related Human Resource and Administrative duties as assigned by the supervisor.

Specific Responsibilities

• Inputs and maintains HR data in the SAP system. • Assist in generating of HR reports from the SAP system as and when required. • Assists in the preparation of correspondence, reports, evaluation and justifications as required for general HR administrative tasks. • Works with the Registry Clerk in maintaining up-to-date staff files and records. • Provides support during Pan-African Parliament’s statutory meetings by compiling consolidated list of support staff, preparing invitation letters and contracts. • Prepares documents for APROB and Loans Committee meetings.

Academic Requirements and Relevant Experience

Diploma in Human Resource Management/Development, Law, Business/Public Administration, or related social science fields with three (3) years’ experience in Human Resources Management or a Bachelor’s degree in Human Resource Management/Development, Law, Business Administration, Public Administration, social science with two (2) years’ work experience in Human Resources Management.

Required Skills

• Good knowledge and experience of HR best practices. • Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc. • Good Interpersonal and communication skills. • Planning and organizational skills. • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

Leadership Competencies

Developing Others

..Flexibility

..Risk Awareness and Compliance

Core Competencies

..Teamwork and Collaboration

..Accountability awareness and Compliance

..Learning Orientation

..Communicating Clearly

Functional Competencies

..Trouble shooting

Job Knowledge and Information Sharing ....

..Task Focused

..Continuous Improvement Awareness

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted. Only applications registered online with a complete curriculum vitae (CV) attached will be considered. The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.

Applications must be made not later than October 4, 2023.

Requisition ID: 1955