Human Resources Assistant, GS-5, Nairobi, Kenya #114693 (Temporary Appointment for 364 days

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,572 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, advocate.

How can you make a difference?

Under the close supervision and guidance of the Human Resources Manager, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

1. Support in time and attendance management

• Process time and attendance transactions and provide attendance related client support for Kenya Country Office and Eastern and Southern Africa Regional Office.
• Reviews the monthly leave submissions and reconcile and update VISION entries.

2. Support on HR Analytics

• Generate workforce planning reports (contract expiration, staff due for rotation and retirement); PER completion and mandatory courses available in Power BI reports monthly.
• Generate regular reports required for the following CMT; MMM; Medevac; OPSCEN and others.
• Support on basic review and analysis of HR reports in support of decision making processes.

3. Support in Master Data Management (MDM) processes

• Act as the HR Local Focal Point for Master Data Management.
• Support staff and non-staff to complete the MDM documentation for submission to GSSC.
• Provide support required to create and update vendor records.

4. Support in learning and development capacity development

• Works closely with the HR Officer (Learning) to provide support in monthly tracking of mandatory learning activities.
• Follow up with staff to ensure completion of mandatory learning activities.

5. General HR office support

• Document management a range of HR letters for grounds pass, host country services, banking, etc. UNLP issuance, cancelation, renewal.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of 5 years of progressively responsible Human Resources experience required, including minimum 2 years’ experience working with time and attendance for large organization.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language or Kiswahili is considered as an asset.
• Good knowledge of HR principles, rules, regulations and procedures within the UN.
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems. Ability to extract and format data and to solve operational problems.
• Ability to organize own work, set priorities and meet deadlines.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

• Analyzing (1)
• Learning & Researching (1)
• Planning and organizing (1)
• Following Instructions and Procedures (1)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This is Temporary Appointment position for 364 days and has no expectations of extension.