Human Resources Assistant, GS-5, Human Resources Centre, Supply Division, Cph

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,118 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Human Resources Assistant (GS-5 level)

People, Performance & Culture Unit, Human Resources Centre UNICEF Supply Division

UNICEF's supply and logistics headquarters - Supply Division - is located in Copenhagen, which is also home to the largest humanitarian warehouse in the world. About a half of the 1000 colleagues are housed in Supply Division, Copenhagen with areas of expertise including logistics, procurement, warehouse management, product innovation, market insights, finance, pharma, nutrition, vaccines, cold chain and health technologies and engineering. Over 1000 colleagues work in the Supply Function across 97 countries and 173 offices and form the Supply Community.

For Every Child…Commitment Engaging a highly dynamic and skilled workforce that is driving some of the most cutting-edge work in the sector, the Supply Division’s People strategy aims to create an enabling environment that nurtures talents, fosters growth and promotes excellence in vision and action to deliver results for Children around the world. The HR Centre at Supply Division is a strong Business Partner in this endeavor and works towards providing a robust HR Framework that aligns with the People Strategy.

The position will be part of the People, Performance & Culture Unit and support in Human Resources Planning, Performance Management, Organization Culture and Data & Analytics

How Can You Make a Difference? Under the close supervision and guidance of the Human Resources Manager, the Human Resources Assistant provides support and assistance to the efficient implementation of a broad range of Human Resources functions supported by the People, Performance & Culture Unit

Key functions and accountabilities:

1. Support to business partnering

• Support the management of change processes by advising clientele on changes to HR processes under the guidance of the HR Business Partner • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve. • Support unit in developing and rolling out communication campaigns, related content and publishing on sharepoint and other social media platforms

2. Support in Consultants & Individual Contractors engagement and administration of contract services

• Prepares and circulates internal and external advertisements. • Liaises with candidates in the various stages of the recruitment process. • Prepares formal acknowledgement, offer and regret letters. • Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks. • Records and maintains recruitment files, ensuring all necessary documentation has been prepared. • Monitors life-cycle of recruitment process to update supervisor as necessary. • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. • Supports the administration of payments, invoices, timely update of contract completion and closure or extensions where needed • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in organization design and job classification

• Prepares documents to be submitted for classification to NYHQ, ensuring completeness of documentation • Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

4. Support in learning & capacity development

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

5. General unit & centre support

• Drafting and/or processing a variety of correspondence and other communications including digital and social media engagement. • Setting up and maintaining HR files/records (electronic and paper) • Keeping track of the unit calendar and key events logistics. • Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.). • Supporting cross-unit or general centre needs as required.

To qualify as a Champion for every Child you will have…

Candidates should have the ability to extract and format data to solve operational problems and to organize own work, set priorities and meet deadlines. The incumbent should take responsibility to respond to internal and external service needs promptly and proactively; take initiative to ensure that deadlines, rules and regulations are met and use own discretion to address unforeseen situations. It is important to demonstrate a high degree of confidentiality, initiative and good judgment as well as courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

Required: • Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF • Completion of secondary education • A minimum of 5 years of relevant experience • Fluency in English • Computer literacy and the ability to effectively use standard office software tools • Good knowledge and skill in using HR systems

Desirable: • Technical or university courses related to Human Resources • Experience with internal communication and data analytics (PowerBI) • Good knowledge of HR principles, rules, regulations and procedures within the UN • Proficiency in another UN language (Arabic, Chinese, French, Russian, Spanish)

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies: • Builds and maintains partnerships • Demonstrates self-awareness and ethical awareness • Drive to achieve results for impact • Innovates and embraces change • Thinks and acts strategically • Manages ambiguity and complexity • Works collaboratively with others

To view our competency framework, please click here: https://www.unicef.org/careers/get-prepared

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks The closing date is 1 September 2021.Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org

Visit us at www.unicef.org/supply/