Human Resources Assistant, GS-5, Human Resources Centre, Supply Division, Copenhagen

Overview

Support HR functions for a dynamic and impactful organization

You have:

• Completion of secondary education
• Minimum 5 years of progressively responsible administrative or clerical work experience
• At least 2 years' experience in data and analytics, preferably in HR
• Bachelor's Degree in a relevant field may replace three years of related work experience
• A relevant Master's Degree may replace additional two years of work experience
• Fluency in English
• Technical or university courses related to the field of work
• Proficiency in another UN language (Arabic, Chinese, French, Russian, Spanish)
• Knowledge of Danish
• Valid work permit and residency in Denmark

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,427 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, a champion

UNICEF's supply and logistics headquarters - Supply Division - is located in Copenhagen, which is also home to the largest humanitarian warehouse in the world. About a half of the 1000 colleagues are housed in Supply Division, Copenhagen with areas of expertise including logistics, procurement, warehouse management, product innovation, market insights, finance, pharma, nutrition, vaccines, cold chain and health technologies and engineering. Over 1300 colleagues work in the Supply Function across 97 countries and 173 offices and form the Supply Community.

Engaging a highly dynamic and skilled workforce that is driving some of the most cutting-edge work in the sector, the Supply Division’s People strategy aims to create an enabling environment that nurtures talents, fosters growth and promotes excellence in vision and action to deliver results for Children around the world. The HR Centre at Supply Division is a strong Business Partner in this endeavour and works towards providing a robust HR Framework that aligns with the People Strategy.

How can you make a difference?

The Human Resources Assistant position will be part of the People, Performance & Culture Unit and support in Human Resources Planning, Performance Management, Organization Culture and Data & Analytics by carrying out the following tasks:

1. Support to business partnering

• Support the management of change processes by advising clientele on changes to HR processes under the guidance of the HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
• Support unit in developing and rolling out communication campaigns, related content and publishing on sharepoint and other social media platforms

2. Support in Individual Consultants engagement and administration of contract services

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.

• Monitors life-cycle of recruitment process to update supervisor as necessary.

• Supports the administration of payments, invoices, timely update of contract completion and closure or extensions where needed

• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in organization design and job classification

• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

4. Support in learning & capacity development

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

5. General unit & centre support

• Drafting and/or processing a variety of correspondence and other communications including digital and social media engagement.
• Setting up and maintaining HR files/records (electronic and paper)
• Keeping track of the unit calendar and key events logistics.
• Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).
• Supporting cross-unit or general centre needs as required.

UNICEF is offering a great flexible working arrangement for an effective work life balance

To qualify as a Champion for every Child you will have…

Required:

• Completion of secondary education
• Min. 5 years of progressively responsible administrative or clerical work experience of which, at least 2 years’ experience is in data and analytics, preferably in HR

NOTE: For this position, a Bachelor’s Degree from a recognized academic institution in a relevant field may replace three years of related work experience.

A relevant Master’s Degree may replace additional two years.

• Fluency in English.

Desirable:

• Technical or university courses related to the field of work
• Proficiency in another UN language (Arabic, Chinese, French, Russian, Spanish)
• Knowledge of Danish.

NB: Valid work permit and residency in Denmark at the time of submitting the application. The selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://www.unicef.org/careers/getprepared#Values

UNICEF competencies required for this post are… (1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone*, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.*

We offer a wide range of benefits to our staff*, including paid parental leave, breastfeeding breaks and* reasonable accommodation for persons with disabilities*. UNICEF strongly encourages the use of flexible working arrangements.*

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

This Vacancy Announcement is open to all (internal and external candidates)

The closing date of this position is 7 November 2023

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at lpedersen@unicef.org.

Visit us at www.unicef.org/supply/

Potential interview questions