Human Resources Assistant (G5 - Roster)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,140 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The purpose of this position is to support Human Resources administration and day-to-day operations covering a broad range of human resources functions in response to health emergencies. The Human Resources (HR) assistant carries out administrative responsibilities in some or all the following functional areas: roster management, sourcing, recruitment, deployment, induction/briefings, benefits and contracts administration. The incumbent will be deployed to emergency operations when required.

DESCRIPTION OF DUTIES

1. Perform the administration and operational requirements of all selection and recruitment formalities for fixed and short-term staff in the professional and general services categories including drafting vacancy notices; advise and assist technical unit in the preparation and submissions of selection reports for approval; ensure all arrangements for interviewing and testing of prospective candidates are made; and oversee the recruitment and selection process;
2. Carry out pre-recruitment, pre-boarding and onboarding formalities in a timely manner and in accordance with rules and regulations;
3. Draft and review post descriptions for new and vacant positions against existing post descriptions; identify changes and notify the WHE HR Officer. Review requests for reclassification of General Service posts and prepare background documentation for action;
4. initiation and coordination of trainings, orientations, briefings. Ensuring that mandatory trainings are completed timely;
5. Update records on staff list regularly to ensure accuracy of information;
6. Timely initiate HRAPs for reassignments/redeployments/terminations and extensions of short-term and fixed term appointments at least 3 months before the expiry date. Ensuring that performance evaluation reports for staff are concluded and medical clearances are received timely.
7. Perform any other related duties/responsibilities as required.

REQUIRED QUALIFICATIONS

Education Qualifications

*Essential: Completion of secondary school supplemented by training in administrative or human resource management.

Desirable: Additional relevant higher education an advantage.

Experience

*Essential: A minimum of 5 years of relevant experience in human resources management or administrative work.

Desirable: Experience working in international environment or institution, preferably in the area of human resource management. A sound knowledge of the WHO Staff Regulations and Staff Rules, procedures and practices as it relates to the work.

Skills

Ability to acquire sound knowledge of WHO rules, regulations and procedures especially regarding recruitments; computer proficiency in MS Word and MS Excel, supplemented by knowledge of GSM and report writing skills. Ability to develop and maintain good relations with people of different nationalities at various levels

WHO Competencies

1. Communicating in a credible and effective way
2. Producing results
3. Fosters integration and team work
4. Moving forward in a changing environment
5. Respecting and promoting individual and cultural differences.

Use of language skills

Essential: Excellent knowledge of English

Desirable: Working knowledge of another UN language would be an advantage.

REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at DKK 325,785 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION A written test may be used as a form of screening. Applications will be reviewed on a rolling basis and several selection rounds may be conducted during the validity of this VN. Only candidates under serious consideration will be contacted. Duration of contract will depend on the needs of the office. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s)required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. For information on WHO's operations please visit: http://www.who.int. WHO is committed to workforce diversity. WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of Copenhagen.