Human Resources Assistant (G5) Damascus VA051-2023

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

DEADLINE FOR APPLICATIONS

All applications should be received no later than 12 Nov, 2023

TYPE OF CONTRACT /DURATION

Type of contract: Fixed Term Contract

Duration: 12 months

Duty Station: Damascus

Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients. 2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties. 3. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services. 4. Extract and compile HR data on staff contractual conditions, entitlements, TDY/mission, and other HR data to support analysis and reporting needs. 5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures. 6. Maintain an up-to-date TDY (Temporary Duty Assignment) list and ensure that communications are sent on time, with the required information and approvals in place. Coordinate with other stakeholders to obtain required information pertaining to TDY management and take action in ERP. 7. Facilitate timely appointments and reappointments of international personnel to prevent delays and ensure full compliance with HR policies and procedural requirements. 8. Administer the initiation of national contracts and manage contract extensions or renewals for all contract types, in coordination with hiring managers. 9. Support data analytics and information management pertaining to HR matters. 10. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. 11. Draft various HR documentation required for the specific area of work. Ensuring accuracy and meeting established deadlines. 12. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines, ensuring compliance with the established deadlines and accuracy of HR data. 13. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis. 14. Other duties as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration. • Has provided ad-hoc guidance to less experienced staff members. • Has provided briefing to new recruits as part of the onboarding process. • Has gained experience working across a range of WFP contexts and with varying strategic priorities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Education: Completion of secondary school education. A post-secondary certificate in Human resources is desirable.

Experience: At least five (5) years of work experience inclusive of at least two years (2) in Human Resources (preferably in payroll, benefits & entitlements) and three (3) years’ experience in relevant functions (Admin, Finance, Budget).

Languages: Fluency in written and spoken English (Level C) and Arabic.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process. Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar : Please ensure that your VPN is connected before clicking on the link below.

Internal candidates

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=830114&company=C0000168410P

External candidates

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=830114&company=C0000168410P

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.