Human Resources Assistant (Establishment & Selection), G4

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 981 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objectives of the Human Resources Unit are to carry out, in an efficient and timely manner, all human resources activities for the WHO Regional Office for the Western Pacific and countries in the Region, including policy formulation, post classification, recruitment and contract administration, performance management and staff development, and to provide advice on human resources matters to senior management and staff at all levels throughout the Region.

DESCRIPTION OF DUTIES

Under the supervision of the Administrative Assistant and overall guidance of the Human Resources Officer, the incumbent performs the following functions:

1) Do a preliminary review and check completeness of memo and supporting documents related to all requests for establishment, abolition, revision and reclassification of positions. 2) Liaise with the requesting unit in finalising draft position description to ensure correctness of details giving emphasis on the review of qualifications profile and content editing prior to final review and rating of the Administrative Assistant. 3) Maintains a follow-up system to ensure that requests for establishment, abolition, revision and reclassification of positions are approved and completed in a timely manner. 4) Monitors deadlines, ensures that correspondence and queries are responded to in a timely manner, and keeps the requesting units in the Regional Office and country offices informed on the status of their requests. 5) Drafts replies to general and administrative correspondence on the basis of instructions or on own initiative, and finalizes such correspondence. 6) Advises requesting units to initiate position classification in the Global Management System (GSM) once the position description has been approved. 7) Maintains and updates the Document Tracking System and Post Vacancy Monitoring system and maintains an organized filing system for position descriptions and supporting documents. 8) Maintains an updated list of Special Services Agreement (SSA) contract holders for reporting to Headquarters. 9) Liaises with SSA focal points in country offices and Finance Unit (FIN) to ensure that all SSA contract holders are covered by insurance for non-staff. 10) Assists in the area of selection and recruitment as the need arises. 11) Performs other related duties as required or instructed, including providing support to other areas of work such as the new Business Management System (BMS) team.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent. Desirable:

Experience

Essential: At least three years in human resources and administrative experience. Desirable: Relevant experience in WHO or another UN agency an asset. Related human resources experience in the area of job design. Experience in Oracle-based or other Enterprise Resource Planning (ERP) systems an asset.

Skills

Good working knowledge of administrative and human resources procedures. Skills and knowledge in computer applications, e.g. MS Office. Results oriented, good communication and interpersonal skills. Ability to act with tact, diplomacy, discretion and respect for confidentiality. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results

Use of Language Skills

Essential: Expert knowledge of English. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 540,912 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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