Human Resources Assistant (Critical Corporate Initiatives) SC5

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SAVING LIVES. CHANGING LIVES.

WHAT IMPACT WILL YOU HAVE WORKING WITH US?

My WFP Story

“ *Give WFP a try not only because of the humanitarian purpose that it fulfills but also because it is a great place to work and provides a rigorous environment for professional growth and development.”**–* *Human Resources Officer*

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for Eastern Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

BACKGROUND

The World Food Programme (WFP) is the United Nations frontline agency fighting hunger. WFP reaches more than 80 million people every day - delivering food assistance in emergencies and working with smallholder farmers, communities and governments to improve nutrition and build resilience.

As conflict, climate change, locusts and COVID-19 drive up the number of hungry people in Eastern Africa region, developing and implementing innovative engagement strategies to the complex challenges of working in the humanitarian sector is essential, now perhaps more than ever. WFP will be implementing the Corporate Critical Initiatives (CCI) in line with the new Human Resource Strategy and People Policy strategy to respond to the dynamic environment that the organization is operating.

The key objective of this role is to support implementation of the Corporate Critical Initiatives activities across the Regional Bureau and Country Offices in the region. The development, generation and create informative reports and presentations.

STANDARD MINIMUM QUALIFICATIONS

Education:

• A University degree in Human Resource Management, Public or Business Administration, Industrial Psychology, or other relevant fields. A HR Certification is an added advantage

Working Experience:

• At least 2 years generalist experience in areas of recruitment, operations, performance, learning and development in a busy and dynamic environment.
• Experience in HR Analytics, use of data and data tools to generate and create informative reports.

Knowledge & Skills:

• Generalist experience in all functional areas of HR. Worked with limited supervision and get things done in a practical and hands-on way.
• Proven track record of supporting projects - effectively supporting projects to completion
• Strong conceptual thinking to support development of new strategies & innovative projects
• Able to interact with a broad range of stakeholders and external audience with maturity and tact
• Excellent communication/presentation skills, with the ability to research and draft reports and to write and deliver presentations
• Collaborative spirit, able to partner with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy
• Self-motivated and able to work with a high degree of autonomy
• Sets high-level of ownership over projects to achieve impact for WFP constituents
• Fully committed and motivated to achieve the aims of the UN World Food Programme

Language:

• Fluency in oral and written English mandatory.

PURPOSE AND RESPONSIBILITIES OF THE ASSIGNMENT

• Support Human Resources and related administrative actions including preparation of basic reports and presentations using data visualization and presentation tools, that enables informed decision-making and consistent information for the stakeholders.
• Support the implementation of the Corporate Critical Initiatives (CCI) activities at the Regional Bureau and across the country offices in the region (RBN). Tracking the project uptake and impact reports as per the different project cycles.
• Support staff deployment and related administrative actions including preparation of periodic reports for all Regional Bureau Human Resource workstreams for onward submission to the Regional Director on a bi-weekly basis and to facilitate efficient HR service
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Support the Senior HR Business Partner to extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs

• In liason with other units, provide support in coordination of staff training plans under the CCI project.

• Maintain all required documents including but not limited to confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

• Participate in the recruitment process including preparation and publishing of vacancy announcements in the right forums.
• Prepare recruitment notes for the records (NFRs) ensuring that recommendations are in line with the position requirements.
• Support and deliver onboarding activities to ensure new employees have a positive experience of WFP and are successfully integrated into their new role and the organization.
• Conduct data analysis under close guidance of the HR Officer, in order to support HR related projects and others or contribute to process efficiencies and improvements.
• Support organizational design activities that enable management to define and organize structures and jobs and allocate people to the right places in order to improve efficiency.

TERMS AND CONDITIONS

Type of Contract:

Short Term Contract

Duty Station:

Nairobi Regional Bureau, Kenya

Contract Duration:

12 Months

DEADLINE FOR APPLICATIONS

12 April, 2022

Only shortlisted candidates will be contacted.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.