Human Resources Assistant

Contract

This is a SC-6 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-6 contracts.

Background

NOTE: - This is a re-advertisment, those who previously applied must not apply again.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Jordan Country Office supports the Government of Jordan to implement global norms and standards on gender equality and women’s empowerment; promotes women’s economic empowerment; and implements a resilience and empowerment model for Syrian refugee women and vulnerable Jordanian women. The country office is implementing a new Strategic Note for the period 2018-2022 and will prioritize coherence and interlinkages across its projects and activities under these three pillars. This will require effective capacity development of key national stakeholders.

Under the technical guidance of the Operations Manager and the daily supervision of the HR Assistant, the Human Resource Assistant is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

Duties and Responsibilities

1. Provide HR administrative and logistical services to Jordan Country Office in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
• Track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Assume overall responsibility for leave management; record management;
• Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
• Facilitate staff separation process;
• Create/update entries of vendors, PO and Receipts in ATLAS system.

1. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Draft vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
• Prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when necessary.
• Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines
• Monitor compliance with the performance appraisal review in the Jordan Country Office and staff learning and development;
• Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Coordinate with HQ/UNDP the position data update in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.
• Facilitate knowledge building and knowledge sharing globally
• Organize training courses, workshops, information sessions, orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR administration;

• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

• Timely and accurate HR administration

• Timely and accurate organization of recruitments
• Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
• Timely administrative service delivery to the Jordan Country Office
• Up-to-date and secure databases, files and records

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

Required Skills and Experience

Education and certification:

• College Diploma degree in HR, Business or Public Administration or any related field is required.
• Bachelor’s degree in HR, Business or Public Administration or any related field is an asset.

Experience:

• At least 5years of relevant experience in office administration and/or human resource
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system

Language Requirements:

• Fluency in English and Arabic is required
• Knowledge of the other UN official working language is an asset.