HUMAN RESOURCES ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting This position is located in the Human Resources Section of the United Nations Stabilization Mission in the Democratic Republic of Congo (MONUSCO), duty station Kinshasa. The Human Resources Assistant reports to Chief of the Recruitment Unit.

Responsibilities Within limits of delegated authority, the Human Resources Assistant FS-4 will carry out the following duties. (These duties are generic and may not be performed by all Human Resource Assistants at FS-4 level)

Recruitment and Placement: - Review job openings for posting on Inspira in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents. - Assist with forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates - Reviewing, editing Job Descriptions and Generic Job Profiles for posting on Inspira or for classification review, - Conduct preliminary reviews and release list of applicants to client offices. - Participate in the selection of candidates; including conducting roster searches for applicants, evaluating and screening applications, generating personal history profiles of candidates. - Maintains job opening files, ensuring closure of job openings in Inspira upon completion of selection. - Participate in interviews as ex-officio and prepare cases for FCRB endorsement. - Assist in the filling of vacant posts for all categories by initiating offer management in Inspira and following-up with the Regional Service Center on on-boarding requests including reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities. - Oversee the maintenance of vacancy announcement files. - Record and update track status of recruitment cases for preparation of recruitment status reports for use by management. - Perform any other duties as assigned.

General Administration: - Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. - Coordinates extensively with service sections/units and liaises frequently with internal team members in the field mission. - Performs other related administrative duties, as required (e.g., physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations). - May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Administration of entitlements and benefits: - Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and making recommendations for resolution; - Provides advice to staff as first point of contact regarding interpretation and application of policies, regulations and rules concerning conditions of service, entitlements and benefits; - Determines and process benefits and entitlements for staff on the basis of contractual status; - Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service , entitlements and benefits;

Staffing Table Administration & Post Management: - Closely liaises with DOS, Hiring Managers, CHRO and Budget Unit to maintain staffing table and post management functions ensuring all authorized posts are created in accordance with the approved budget document. - Constantly updates post redeployments and raises relevant Personnel Actions, to ensure there are no discrepancies between the various HR systems used to record staffing and post information. - Closely coordinates with other HR colleagues, recruitment focal points and DOS ensuring that appropriate documentation is submitted and staffing and post changes are implemented in a timely manner for real-time information. - Prepares and submits staffing tables and standardized reports on HR related issues to senior management, hiring managers, DOS and other stake holders as may be required.

Performance Management and Staff Development - Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity. Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity; - Ensures compliance with the performance management system through preparing inputs for the supervisor's review, including inputs to the Joint Monitoring Group and Rebuttal Panels; - Reviews complaints or grievances from staff on performance related matters and prepare background documents for the supervisor's review; - Prepares monitoring reports on staff development and career support programmes

Competencies Professionalism: Knowledge of human resources policies, practices, procedures, and tools and ability to apply them in an organizational setting. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education High school or equivalent diploma is required.

Work Experience At least six years of progressively responsible experience in human resources management, administration or other related fields is required. At least two years of recruitment/administration experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions or UN agencies, funds and programmes) is required; Experience in the application of Human Resource Management Systems (for example: Inspira,or related) is desirable

Languages English and French are the working languages of the United Nations Secretariat. For this position, Fluency in oral and written English is required. Knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available up to 30 June 2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.