HUMAN RESOURCES ASSISTANT

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting

This position is located in the Human Resources Section in UNMIK.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and Placement: Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions; • Assists with the review of applicants to ensure that candidates meet eligibility criteria; • Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities; • Initiates and prepares offer of appointment, for review by the Human Resources Officer; • Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters; • Advises staff and selected candidates on visa procedures and requirements. Administration of entitlements and benefits: • Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits; • Reviews and processes entitlements and benefits related actions in Umoja; • Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments; Performance Management and Staff development: • Assists with guiding staff on performance management; • Maintains performance records and ensures accurate and up-to-date records of staff performance; • Ensure compliance of performance management policies and procedures to staff; • Help analyze trends in performance data to identify areas for improvement; • Provides training on performance management; • Assists in the development of career development programme to support staff members’ career needs; • Researches on the specific career needs of staff and make appropriate recommendations and staff development plans in line with the HR work-plan; • Assists with the development and conducting courses related to general and HR management needs. Others: • Ensures post management is conducted in line with established standard procedures and that Managers and staff are adequately advised and briefed on post related actions; • Undertakes research on a range of HR related issues and prepares notes/reports; • Assists with the compilation and preparation of statistical reports on HR related areas; • Conducts exit interviews for separating staff and assists him/her in final arrangements; • Provides general office support services; processes, drafts, edits, proof reads and finalizes for signature/approval, a variety of correspondence and other communications; • Initiates required actions with regard to various HR related transactions, including budget and financial transactions concerning HR issues for review by the Supervisor; • Prepares and drafts written response to queries concerning HR related matters; • Performs other duties as required.

Competencies

P• Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of secondary/high school education or equivalent diploma is required.

Job - Specific Qualification

Not available.

Work Experience

At least five (5) years of experience in human resources management or related fields, is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. At least three (3) years of experience in human resources functions within the United Nations Common system or similar international organization is desirable. At least two (2) years of experience in administering performance management tools in any large scale international organization is desirable Experience in compiling and reporting HR related statistics is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.