Human Resources Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

**OVERVIEW** ------------ Post Number : HRM 140 Grade : G-5 Parent Sector : Bureau of Human Resources Management (HRM) Duty Station: Paris Job Family: Administration Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07-NOV-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates who are entitled to work in France can apply to this position*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- This HR Assistant position is located in the Benefits and Entitlements Unit (BEN) within the Staff Services Section of the Bureau of Human Resources Management (HRM/SES). The HR Assistant will perform the full range of Human Resources support functions, including working across Sectors/Offices, to provide timely and professional benefits and entitlements services to clients in compliance with the UNESCO Staff Rules and Regulations. Under the direct supervision of the Human Resources Officer of HRM/BEN and within assigned authority, the incumbent will have the following key responsibilities: - Review and process requests for entitlements and claims from staff members in accordance with staff rules and established HR procedures. - Carry out a range of personnel actions related to appointments, extensions, transfers, separations, etc. - Collect and synthesize data and information on complex cases related to staff salaries, allowances and entitlements for approval/decision. - Review and constantly update the HR database in the HR management system. - Draft a wide range of correspondence and other notification materials, and support quality control to ensure a high standard of writing for all HR communications - Maintain effective and efficient communication with colleagues, concerned Sectors/Offices or Units/Teams on matters related to staff salaries, allowances and entitlements, and respond promptly to information requests and inquiries from clients. - Contribute to activity reporting and other continuous improvement initiatives. - Perform all other related duties as assigned by the supervisor. Long Description ---------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical and/or vocational education. ***Work Experience*** - A minimum of five (5) years of work experience in the field of human resources, administration or related areas. ***Skills and competencies*** - Service-oriented and ability to deal efficiently and tactfully with people of different cultural backgrounds. - Utmost discretion, integrity, tact and diplomacy. - Attention to detail and meticulousness. - Judgment and ability to work autonomously. - Ability to take initiatives and provide quality and timely support services. - Good Knowledge of IT tools with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.). ***Languages*** • Excellent knowledge of English or French and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work experience*** - Relevant experience in the UN System or other international organizations. ***Skills/competences*** - Good knowledge of UNESCO’S rules, administrative procedures and standard practices. - Good knowledge of Computerized Enterprise Resource Planning (ERP). ***Languages*** - Knowledge of other UNESCO official languages (Arabic, Chinese, Spanish or Russian). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.