Human Resources Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The year 2022 is the last year of the current APD (Area Programme Development) and the Office is already engaged in the process for a new APD. As part of this process, and to ensure that the Office has the required skill sets for meeting the APD priorities, a broad analysis of the current staffing through a capacity gap analysis/skills mapping is being conducted. One of the outcomes will be to develop a learning and development plan with tangible recommendations to fill gaps and implement solutions throughout the remaining APD timeframe (from now to March 2023).

Under the close supervision and guidance of the Human Resources Officer, the Human Resources Assistant provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Under the direct supervision of Human Resources Officer , the UN Volunteer will undertake the below tasks:

1. Support in processing of entitlement and benefits

Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the Global Shared Service Center (GSSC) via Service Gateway platform.

2. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.

• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks. • Records and maintains electronic recruitment files, ensuring all necessary documentation has been saved. • Draft interview reports. • Monitors life cycle of recruitment process to update supervisor as necessary.

3. Support in learning & capacity development

• Assists teams in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals. • Provide administrative support to the local learning and development committee

4. General Office Support

• Drafting and/or processing a variety of correspondence and other communications • Setting up and maintaining HR files/records (electronic and paper) • Scheduling appointments and meetings • Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

• Professionalism: demonstrated understanding of operations relevant to UNICEF/ PSEAH Network; technical capabilities or knowledge relevant or transferrable to UNICEF/ PSEAH Network; procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNICEF in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF and vision, as well as to the UN Core Values.

• Three years of professional experience in the field of HR or relevant administrative fields. • Excellent English oral and written skills; excellent drafting, formulation, reporting skills in English. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines • Demonstrates a high degree of confidentiality, initiative and good judgment. • Ability to extract and format data and to solve operational problems. • Ability to organize own work, set priorities and meet deadlines. • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

A Volunteer Living Allowance (VLA) of ILS 5,254.5 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as Exit allowance for satisfactory service.