Human Resources Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is with family (ENTEBBE)

Within the delegated authority and under the direct supervision of the Chief Human Resources Officer, the duties of the UN Volunteer Human Resources Assistant will include but are not limited to the following (the duties ate generic and may not be carried out by all HR assistant):

General

• Provides advice and support to managers and staff on human resources related matters; • Prepares special reports and participates and/or leads special human resources project; • Keeps abreast of developments in various areas of human resources; • Maintains human resources information systems, including constant update and generation of information and reports for use by management.

Recruitment and Staff Selection

• Provides support in the management of recruitment process including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates; • Review job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with GJPs and Standard on Requisitions; • Conducts preliminary review, prepares and submits recruitment cases to (Field) Central Review Bodies; • Arranges and conducts interviews for selection of candidates; • Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection.

Administration of Entitlements

• Administration of entitlements and Benefits; • Advises the Head of the Unit or Senior/Chief Human Resources Officers on the development; • modification and implementation of United Nations policies and practices on entitlements; • Reviews and processes requests for entitlements and claims; • Assists in the review and processing of data pertaining to conditions of service; • Provides advice and guidance to managers and staff on human resources related matters; • Provides advice on interpretation and application of policies, regulations and rules; • Reviews and provides advice on exceptions to policies, regulations and rules; • Represents the Section in joint bodies and working groups relating to salaries and other conditions of service; • Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions to FPD through the CHRO, where necessary;

Performance Management

• Supports the mission in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans; • Coordinates with the Integrated Mission Training Center to organize training/orientation programmes in performance management and supervisory skills as well as work plans; • Ensures full-compliance of ePAS and provides input to the establishment of Management Review Committee and Joint Monitoring Committee and Rebuttal Panel and acts as their facilitator and ex-offico member; • Counsels staff and managers in cases of under performance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial measures, when required.

Staff development and career support training

• Assists in the organization and conduct of training courses and workshops; • Provides logistics and administrative support to trainers;

Classification

• Assists in reviewing and processing requests for classification; • Provides advice and answers general queries on classification procedures and processes; • Any other duties as requested by the supervisor.

Communication, Respect for diversity and gender, Teamwork, Professionalism

Human Resources and Administration

As Uganda’s main international airport is located in Entebbe, it is the most common entry point into Uganda for international travellers, with direct connections to/from Addis Ababa, Amsterdam, Brussels, Cairo, Dar-es-Salaam, Dubai, Johannesburg, Juba, Kigali, Kinshasa, London, Nairobi and other destinations. Entebbe is currently under Security Level 2, which is the warning and preparation stage to make sure that subsequent levels can be implemented smoothly (e.g. establishment of a coordination center). The Security Management Team (SMT) and other entities that are part of the security management/assessment system (e.g. wardens) meet regularly in order to monitor the security situation and to make preparations for subsequent stages. Security section and the Department of Safety and Security regularly informs all UN personnel and conducts briefings upon arrival to sensitize newcomers and updates on latest political and social developments. There is a level 1 clinic on the Entebbe Support Base and there are several UN-cleared private hospitals in Kampala. Certain vaccinations are mandatory for UN personnel to enter Uganda, including yellow fever. It is possible that you be asked to provide proof of some/all of the vaccinations at Entebbe International Airport, though it is unlikely. Despite this, all UN Volunteers must ensure that they are up-to-date with appropriate vaccinations, and that these are clearly and properly endorsed in the yellow International Certificate of Vaccination. Entebbe has been declared a family duty station for all UN personnel as of 1 July 2011. International schools and recreational facilities are available in Kampala and partly in Entebbe as well as markets and supermarkets. Upon arrival, the UNV Support Office will book temporary accommodation for the first few nights at the UN Volunteer’s expense (SIG is foreseen to this end), which can be extended or not at the UN Volunteer’s discretion until permanent accommodation is secured. Permanent accommodation can be found in Entebbe ranging between 500 and 800 US$ depending on size and location. Various mobile phone companies operate in Uganda. SIM and top-up cards are widely available. UN personnel also have access to office internet and phone connections (including a PIN code that can be used for personal calls on a cost recovery basis). Upon arrival a bank account has to be opened with a local partner bank (Barclays) in order to receive SIG and regular VLA payments. ATMs for major international cards are available in Entebbe and Kampala.