Human Resources Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The Human Resources Unit has heavy workload and commitments to deliver on the various HR functions. Additional human resource capacity is required to take on some of the administrative tasks. This will ensure that the Unit continues to provide quality HR support to the Zambia UNICEF Country Office.

Under the direct supervision of the Human Resources Officer, the UN Volunteer will undertake the following tasks:

• Onboarding support: In close collaboration with the Human Resources Officer, the Human Resources Assistant will: o Send out UNICEF welcome package to new staff members; o Introduce new staff members, via e-mail and in person (once COVID-19 is under control); o Schedule office orientation meetings.

• Offboarding Support: In close collaboration with the Human Resources Associate, the Human Resources Assistant will: o Send out offboarding packages; o Share and follow-up on exit formalities and ensure that all unit and cross unit clearance forms are completed.

• HR Database maintenance: o Regularly update the United Nations Department for Safety and Security (UNDSS) and Country Office staff lists; o Recurrently update the UNICEF Country Office Communication Tree and WhatsApp group; o Maintain personal files of staff, personnel and consultants ensuring that all correspondence and matters requiring action are brought to the attention of the Human Resources Specialist through the Human Resources Officer.

• Support consultancy management: o Support in contacting consultancy candidates to ensure completion of supporting documents prior to the starting date; o Follow up with sections on closure of consultancy contracts.

• Recruitment support: o Assist in the recruitment process of staff and other UNICEF personnel: o Assist in drafting and sending out recruitment regret letters.

• Leave and attendance support: o Track and maintain leave absences for UNICEF personnel; o Communicate with all staff on their balances and remind those with high balances to take leave; o Monitor Paid Time Off (PTO) for various consultants.

• Accountability • Adaptability and Flexibility • Client Orientation • Commitment and Motivation • Commitment to Continuous Learning • Communication • Creativity • Empowering Others • Ethics and Values • Integrity • Professionalism • Respect for Diversity • Technological Awareness • Vision • Working in Teams

human resources and administration; • Work experience in the United Nations System or International Organization is an added advantage; • Excellent computer knowledge and skills; • Conversant with Microsoft Word, Excel and PowerPoint; • Excellent written and spoken English.

Zambia is a landlocked, middle-income country with a population estimated at 18 million. Lusaka became the capital city of Zambia in May 1935. Lusaka’s central position in Zambia and its pleasant climate were two of the main reasons for its selection as the capital. It is a metropolis, which provides a home to about two and half million (2.5M) inhabitants of different nationalities. It has grown to become the seat of the Government of the Republic of Zambia and as such all diplomatic missions, international organizations, industrial and commercial entities are based there. Its political, social, economic and cultural significance has also increased through the years.

Public transport is provided by private operators using minibuses and taxis. The bus routes are not mapped and roads are often congested. Good modern housing for rent is available on the open market. The official language is English, which is widely spoken. The country is generally food secure, with sufficient local fresh fruits and vegetables available in the markets, as well as various dairy, poultry and meat products. There are several international schools using the Cambridge GCSE or IGCSE syllabi, from key stage one through to A levels. Health conditions are generally good, although malaria is endemic. Zambia is generally a safe place to live in, although not free of crime. Some prudence is required. For more info, visit: http://www.zambiatourism.com.