HUMAN RESOURCES ASSISTANT

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,622 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The position is located in the United Nations Office on Drugs and Crime (UNODC), Regional Office for Southeast Asia and the Pacific (ROSEAP), Bangkok (Thailand), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the Programme Coordinator and the direct supervision of the Operations Manager in the ROSEAP Core team.

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities The Human Resources Assistant will be responsible for providing support to all UNODC administrative operations in Southeast Asia and the Pacific. Within assigned authority, the incumbent will be responsible for the following specific duties.

Classification, Recruitment and placement - Assist in reviewing and processing requests for classification of locally-recruited personnel (excluding consultants/contractors). - Provide support in advising and answering general queries on procedures and processes for locally- and international-recruited staff and personnel (excluding consultants/contractors). - Assist in liaising with UNODC headquarters and local implementation partners (e.g. UNDP Country Offices) to ensure appropriate classification, grading and advertisement of posts. - Assist in liaising with UNDP Offices for the advertisement of all locally-recruited UNODC posts in the assigned units. - Contribute to creating long lists of applicants for locally-recruited posts (excl. consultants/contractors) for review by hiring managers. - Contact short-listed applicants for locally- and international-recruited posts (excl. consultants/contractors) and arrange appointments for written tests and interviews. - Draft interview reports for local and international recruitments. - Facilitate the onboarding of new UNODC staff in the assigned units and liaise, to that aim, with other headquarters’ Sections and UNODC Programme Offices in the region as appropriate. - Assist in the filling of posts for all categories, including initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits as required, and preparing and dispatching offers of appointment and pay slips. - Advise staff on visa matters for Thailand.

Administration of entitlements - Contribute to advising and assist with actions related to staff members' entitlements, such as education grant and rental subsidy, in liaison with UNODC headquarters. - Inform locally-recruited personnel (excl. consultants/contractors) of their entitlements and benefits. - Contribute to maintaining the Field Office Human Resources Management web-based system.

Training and staff development: - Assist in monitoring reporting cycles for all UNODC staff and personnel in the assigned units and, in liaison with relevant line mangers, ensure adherence to the ePAS and other relevant UN reporting systems. - Monitor and ensure compliance by all UNODC staff in region with regards to mandatory training, including the filing of certificates of completion/attendance. - Maintain up to date calendar/inventory of available training material and courses and, in consultation with relevant line mangers, make them available to staff. - Maintain a registry of training undertaken in the personnel files and undertake periodic training needs analyses.

General - Provide guidance to the work of junior UNODC personnel in the ROSEAP Human Resources team. - Monitor the contractual status of all personnel in the assigned units and initiate timely action for reviews/renewals. - Assist with exit procedures of separating personnel (excl. consultants/contractors) and assist them with clearance and separation formalities. - Undertake research on a range of HR-related issues and assist in the preparation of notes/reports. - Provide general office support services: process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.; - Train and provide guidance to new personnel and/or to peers and colleagues on human resource procedures and practices. - Perform other work-related duties as required.

Competencies - Professionalism: Has knowledge of general principles applicable to the management of human resources (policies, procedures and practices), and ability to interpret und apply them within an international organizational setting. Has ability to work well with figures, and to undertake basic research and gather information from standard sources to form an opinion/advice. Has demonstrated ability to handle confidential and personal information; Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

  Education High school diploma or equivalent is required.

  Job - Specific Qualification Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

  Work Experience A minimum of five years of direct relevant work experience in human resources is required.

  Work experience with Excel is required.

  Work experience with an ERP (Enterprise Resources Planning Software) system is required.

  Experience in creating transaction suing voluntary funds (grants) and project budgets, corrections to expenditure etc. is required.

  Work experience in procurement services is desirable.

  Work experience with SAP (System, Applications & Products)/Umoja is desirable.

  Work experience within the United Nations system or similar international organizations is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

  Assessment Evaluation of qualified candidates may include an assessment exercise and a competency based interview.

  Special Notice This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Education qualification exceeding the specified requirement of this job opening including university degrees and certificates shall not give rise to additional entitlements or benefits, or facilitate a move to the Professional category. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.