Human Resources Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP focuses on areas that have a multiplier effect through a targeted build-up of capacities, policies, the creation of dialogue space, and scalable downstream interventions. UNDP’s downstream interventions seek to provide platforms for citizen engagement in democratic processes and facilitate access to skills, knowledge and new technologies for increased income generation.

To effectively ensure the effective implementation of these programmes UNDP is supported by a robust and well-coordinated Operations department which oversees a number of key focal operational areas including the key function of the Human Resources (HR) department. As the year draws to an end, there is increasing pressure on the HR Unit to finalize key recruitment and selection processes in support of effective programme delivery. In addition, there is need for more focus by the HR role on employee engagement and wellness, more so due to the ongoing pandemic to ensure that staff well-being is given priority. Additionally, there is need to ensure that all HR records are kept up to date to ensure compliance. As such, in order for HR to be more effective and efficient, there is need for additional support with daily HR processes.

Within the delegated authority and under the supervision of Human Resources Analyst or his/her designated mandated representative(s), the UNV [Human Resources Assistant] will:

Administration and implementation of HR strategies and policies
Assist in ensuring the full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
Support the maintenance of an organized physical and electronic filing system of all HR records
Preparation of correspondence as requested
Ensure the updating of staff lists
Provision of HR services
Support in the implementation of recruitment processes including screening of candidates and report writing for interviews.
Support in payroll processing as required.
Provision of support in inputting and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
Support in the preparation of submissions to the Corporate Review Panel (CRP) and Corporate Review Board (CRB)
Maintenance of the rosters including e-rosters.
Support the compilation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Conduct of UN-related surveys
Provision of support in collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys
Facilitation of knowledge building and knowledge sharing
Provision of support in organization of trainings for the operations/ projects staff on HR issues.
Synthesis of lessons learnt and best practices in HR.
Any other related tasks as may be required or assigned by the supervisor.

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment to Continuous Learning, Communication, Empowering Others, Ethics and Values, Integrity, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Human Resources Management, Business Administration, or Public Administration, or other relevant programmes; experience working in the UN or other international development organization is an asset; Progressively responsible HR and/or administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

The name Zimbabwe is derived from the Shona phrase, dzimba dzemabwe, meaning houses of stone or stone building which are symbolized by the Great Zimbabwe ruins near the present-day town of Masvingo. Zimbabwe is landlocked and situated in Southern Africa with a total land area of 390,757 square kilometres. It is bordered by Mozambique to the east, South Africa to the South, Botswana to the west and Zambia to the north and northwest. The country is divided into 10 administrative provinces and 62 districts. The capital city is Harare and other major cities include Bulawayo, Gweru, Kadoma, Kwekwe, Masvingo and Mutare. The population of Zimbabwe is estimated to be 13.061 million with 52% being female. The major ethnic groups are Shona and Ndebele.

There are two main seasons: The rainy/green season (November to May) and the dry season (June to October). There are usually many hours of sunshine every day (even during the rainy season), and the temperature doesn’t feel as hot as it could, due to Zimbabwe’s high altitude and low humidity. Towns in the Eastern Highlands like Nyanga, Vumba and Mutare are usually cooler than the rest of the country. Towns in lower altitude areas like Victoria Falls, Beitbridge, Bulawayo and Kariba are warmer than the country average during the day, and cooler in the evenings. House of sunlight in Zimbabwe don’t change much during the year. The usual precautions that should be taken in any city in the world apply here too such as being wary of thieves, pickpockets etc. avoiding certain shady areas. Medical Vaccinations should also be taken as directed by medical authorities.