Human Resources Analyst

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Functional Responsibilities

**Even though the duty station is indicated as New York, USA, consideration may be given to allow the position to be home-based, depending on the incumbent's personal situation. For home-based positions, a location-specific fee scale is applied in determining the contractor's fee.**

Reporting to the Human Resources Team Lead, the Human Resources Analyst will carry out the following tasks:

1. Support to policy development and implementation

• Support the HR advisor on policy development and cluster-wide HR initiatives by providing data on trends, risks and opportunities and sharing local HR best practices; drive the implementation of the cluster’s HR strategy and initiatives

• Assist the HR Advisor to develop and implement workforce planning initiatives, employing HR business processes mapping, to ensure efficient and effective services and work flows

2. HR Analytics

• Perform regular quality control checks across main dashboards to ensure accuracy of data
• Work with field colleagues to collect data on key stages of recruitment processes
• Identify and analyze trends and patterns in recruitment data, especially how they pertain to recruitment delays
• Ensure that data in the HR dashboards matches the data in the roster database system
• Work with information management colleagues to troubleshoot technical problems with the analytics system

3. Advisory Services

• Assist with the provision of guidance on HR policy application for personnel management, assessing and anticipating HR needs to provide value-added consultative service to HR practitioners in the field and NY-based portfolio team and senior management colleagues

• Communicate HR policy changes and new HR initiatives to and personnel, especially field and portfolio team colleagues, providing guidance as needed

4. Talent Acquisition and Administration

• Talent Acquisition - Carry out full cycle recruitment for New York-based positions as well as senior management positions in the field offices, including outreach, shortlisting, coordination of technical assessment, coordination of interviews, reference checks, and submission to review bodies

• Support the team in managing rosters, especially full cycle roster replenishments

• Perform regular quality control checks on the roster database system, ensuring that roster members' memberships are up-to-date, documents are uploaded, and that job orders are up-to-date

• Perform comprehensive compliance reviews for recruitment of ICA contractors

• Oversee the operation of the interview minute writers system

• Oversee the operation of the endorsed candidates database system

• Oversee the operation of the written test database

5. Knowledge building and knowledge sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics

• Support the execution of initiatives on capacity development and knowledge building for HR personnel, including network development, plans, learning plans and activities, HR practice information and best practice benchmarking

• Contribute to HR knowledge networks and communities of practice, including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management

• Support the team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively

Education/Experience/Language requirements

Education

• Advanced university degree (master or equivalent) OR
• First level university degree (bachelor or equivalent) with 2 years of relevant experience

Experience

• Relevant experience is defined as experience performing administrative operations in a private or public organization
• Experience in HR operations is desired
• Experience with applicant tracking systems is desired
• Experience with HR analytics is desired

Languages

• Fluency in English (read, write, speak) is required
• Fluent French is desired

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International ICA; if home-based, this may be Local ICA, depending on the country

Contract level: ICS-8

Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

Here are more details about the ICA contractual modality