Human Resource Officer-Female Only
Ensure effective service delivery in the Human Resource department.
This opening expired 10 months ago.
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Overview
Ensure effective service delivery in the Human Resource department.
You have:
- At least three years of work experience in professional settings.
- University degree with a focus on business administration and/or human resources management, or similar field.
- Fluent spoken and written English.
- Proficiency in Pashto and Dari.
Contract
This is a DRC - National contract. More about DRC - National contracts.
WHO ARE WE?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
ABOUT THE JOB
The Human Resource Officer main objective is to ensure effective service delivery in the Human resource department in Country and Area Offices.
Responsibilities:
Payroll Management
- Take the lead in the management, updating, and processing of the national staff payroll in close collaboration with other departments, ready for onward submission to the finance department for payments.
- Ensure that all statutory mandatory deductions are applied to all staff salaries monthly.
- Prepare and submit required reports, including reconciliation reports generated by the systems, monthly for audit purposes. Submit them for approval by the CD before payments are made.
- Prepare staff pays lips and distribute them monthly.
- Provide employment contracts for newly recruited staff.
- Maintain up-to-date staff information in DRC Dynamics.
Contract Management
- Monitor contract end dates via the HRMIS and share relevant information with departments to ensure timely action.
- Prepare contract extensions, amendments, promotions, and demotions as required.
- Maintain an organized database of all employee contracts, ensuring easy access for reference and compliance.
- Ensure all contracts are compliant with organizational policies and local labor laws.
- Provide guidance to management on contract-related matters, including renewal processes and compliance issues.
- Coordinate with relevant departments to gather necessary documentation for contract modifications and ensure all changes are properly recorded.
- Communicate with employees regarding their contract status and any upcoming changes or actions required.
Recruitment
- Support the HR Specialist in coordinating the recruitment process for national staff, ensuring compliance with DRC standards and national labor laws.
- Assist in leading and guiding the recruitment process, ensuring recruiting managers conduct interviews and reference checks before issuing offer letters to successful candidates when needed.
- Help set up interview panels and ensure relevant interview questions are included in the interview format.
- Prepare completed recruitment documentation upon the conclusion of the recruitment process and hand it over to the HR Assistant (Documentation) for filing.
- Update the recruitment tracker regularly.
Employee Exit Process
- Ensure all staff go through a proper exit process, including handover notes, completing the clearance form, finishing the online exit interview form, and conducting an exit debrief with the line manager.
- Ensure departing team members are provided with an employment certificate.
Leave Management
- In liaison with department heads, prepare the country’s annual leave plan for national staff, ensuring that there are no staffing gaps in the process.
- Bring to the attention of the HR Manager any overdue accrued leave for timely management attention.
- Manage leave balances in Dynamics and coordinate year-end transfers and expirations.
- Assist HR Assistant in updating leave requests for those staff who don’t have access to computers.
HR System Management
- Maintain and update dashboards to ensure accurate and up-to-date data for reporting and decision-making.
- Train staff in DRC Dynamics and other HR-related policies.
- Resolve any Dynamics-related issues that arise and provide training to staff as needed.
- Monitor data integrity within the system, ensuring that all information is accurate and reflects the latest updates.
Filing and Documentation
- Assist the HR Assistant in developing and maintaining a well-organized filing system that allows for easy reference and rapid retrieval of information.
- Support the HR Assistant in maintaining personnel files for all national team members in the respective field office, ensuring that all necessary documents are included and monitored, such as contracts, code of conduct, and job descriptions.
- Any other duties relating to the nature of the job as requested by the Manager..
ABOUT YOU
To be successful in this role you must have:
Experience and technical competencies:
- At least three years of work experience in professional settings;
Education/qualifications:
- University degree with a focus on business administration and/or human resources management, or similar field.
Languages:
- Fluent spoken and written English;
- Professioncy in Pashto and Dari.
We Offer:
- Salary and conditions will be in accordance with DRC salary scale
Application process:
Application process: Interested? Then apply for this position by clicking on the below link. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language.
Note. only applications ( CV) will not be considered.
Potential interview questions
| Describe your experience with payroll management in a professional setting. | To understand your practical knowledge in payroll management and how you handle such responsibilities. | Share specific examples of your past experiences, mentioning the tools or systems you’ve used. |
| How do you ensure compliance with labor laws in contract management? | The interviewer wants to assess your understanding of legal and regulatory frameworks surrounding employment contracts. | Pro members can see the explanation. |
| Can you elaborate on the recruitment process you've managed previously? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to ensure proper documentation and filing in HR? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a challenging situation you faced during the employee exit process and how you handled it. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you track and manage employee leave and accrued days off? | Pro members can see the explanation. | Pro members can see the explanation. |
| Explain how you keep up to date with changes in HR-related laws and policies. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts between HR policies and employee expectations? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 10 months ago
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Updated 10 months ago
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Source:
drc.ngo
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