Human Resource Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under its Strategic Note 2021 - 2025. Uganda Country Office focuses on delivering programs under four thematic areas:

• Governance, including: Women’s leadership and political participation; Inter-Governmental Support; National Planning and Accountability; • Women’s Economic Empowerment (WEE); • Ending Violence Against Women and Girls (EVAWG); • Women, Peace, Security and Humanitarian Actions (WPS-HA);

The HR Assistant works in close collaboration with operations unit and project personnel in the UN WOMEN Uganda Country Office (CO) to exchange information and ensure consistent service delivery. The HR Assistant promotes a client-oriented approach consistent with UN WOMEN rules and regulations.

Under the overall guidance of the Operations manager and the direct supervision of the HR Associate, the HR Assistant will under take the tasks below;

1. Support in implementing and coordinating the recruitment processes: • Support with posting vacancy announcements and candidate screening; • Provide logistical support to recruitment processes; • Provide regular recruitment status reports; • Draft recruitment correspondence as applicable and when requested;

2. Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines: • Monitor compliance with the performance appraisal review in the office and staff learning and development; • Assist in organizing training and information sessions, orientations and consultations for the CO; • Facilitate the preparation and consolidation of Office learning plan and individual learning plans in consultation with the learning committee; • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas; • Facilitate responses to audit findings and recommendations; • Facilitate staff separation process; • Create/update entries of vendors, PO and Receipts in ATLAS system. • Provide regular recruitment status reports; • Draft recruitment correspondence as applicable and when requested;

3. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner; • Coordinate the completion and accuracy of monthly personnel validation process; • Generate a variety of standard and non-standard statistical and other reports from various databases;

4. Facilitate knowledge building and knowledge sharing globally • Organize training and information sessions, orientations and consultations for staff; • Provide a synthesis of lessons learnt and best practices in HR administration; • Liaise with HR RO in HR administration and staffing to disseminate information on a variety of HR matters.

Key Performance Indicators:

• Timely and accurate HR administration • Timely and accurate organization of recruitments • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues • Timely administrative service delivery to the CO • Up-to-date and secure databases, files and records

Core Values: • Respect for Diversity • Integrity • Professionalism

Core Competencies: • Awareness and Sensitivity Regarding Gender Issues • Accountability • Creative Problem Solving • Effective Communication • Inclusive Collaboration • Stakeholder Engagement • Leading by Example

Functional Competencies • Strong knowledge of HR administration, processes and policies; • Ability to administer and execute administrative processes and transactions; • Ability to handle information of a confidential nature; • Ability to provide inputs to business processes re-engineering, implementation of new systems; • Good quantitative skills; ability to produce reports; • Strong IT skills.

Human Resources with international organizations. Knowledge of Atlas or other ERP system would be a distinct advantage. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.

This being a National Volunteer assignment, the volunteer will arrange their own accommodation within Kampala.