Human Resource Assistant

Contract

This is a SC-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-4 contracts.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Paris Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Human Resources Type of contract : Non Staff Level : Level 4 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 09-FEB-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates entitled to work in France may apply to this position.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- As the only specialized semi-autonomous organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing. The Institute will launch its new Medium-Term Strategy (2022-2024) in December 2021. It draws on core and project funding to achieve its goals and objectives. The HR Assistant provides a range of support services throughout the employee life cycle which include recruitment, onboarding and off-boarding, administration of benefits and entitlements, performance management, learning and development and records management. Under the overall authority of the Director and under the direct supervision of the HR Officer, the incumbent will have the following duties and responsibilities: Long Description ---------------- - Provide support in creating Vacancy Announcements (VA) in a timely manner. - Provide support in organizing written assessments and competency-based interviews and conducting references check. - Provide support in organizing on-boarding and off-boarding for new and departing Staff members. - Provide support in processing entitlements and benefits in an efficient and timely manner. - Create and maintain accurate individual HR personnel records. - Provide support in various HR communications, presentations, and outreaches activities. - Provide support in the preparation of staff development requests and compile training plan. - Prepare training schedules and coordinate logistics for in-house face to face/online training events. - Conduct research on training offerings relevant to IIEP-UNESCO's support staff. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Advanced university degree (Master’s degree or equivalent) in Human Resources Management or Business Administration. **Work Experience** - Minimum 5 years of progressively responsible work experience supporting the Human Resource management function. - Experience in recruitment in an international organization. - Experience in administering Staff benefits and entitlements. - Experience in HR data reporting. **Skills/Competencies** - Excellent knowledge of the HR cycle (on-boarding to off-boarding). - Demonstrable proficiency in the use of MS Office Suite and Enterprise Resource Planning tools (SAP, Oracle, etc.) - Initiative, ability to work under pressure and to meet tight deadlines. - Ability to priorities, set goals and work with minimum supervision. - Ability to contribute to a positive work environment of mutual respect and teamwork. - Ability to work in a multi-cultural environment. - Excellent communication skills, both oral and written. **Languages** - Excellent knowledge of English or French and good knowledge of the other. **DESIRABLE QUALIFICATIONS** ---------------------------- **Work Experience** - Experience in supporting the HR function in the UN system, NGOs or public sector organizations. - Experience in preparing PPT presentations. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*