Human Resource & Administrative Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking National UN Volunteer that transform, inspire and deliver high impact and sustained results; we need a personnel who uphold the values enshrined in the United Nations Charter, who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

The Human Resource & Administrative Assistant supports human resource function and the Admin role as specified in the ToR in compliance with established rules, guidelines, processes and procedures.

Under the direct supervision of of the HR & Admin Associate and overall guidance of the Operations Manager, the National UN Volunteer Human Resource & Administrative Assistant will be expected to undertake the following responsibilities:

1. Support in HR services focusing on achievement of the following results: ● Assist with recruitment process for Individual Consultants and field consultants, preparing relevant documentation, job advertisement, and selection process etc. ● Maintain updated recruitment status for all candidates and assist in maintaining proper documentation for all the recruitments. ● Maintain the master tracker for field consultants and assist in contract management ● Prepare onboarding checklist for the new joiners and assists in onboarding of all new joiners ● Coordinate and Support exit clearance activities, as assigned. ● Assist in maintaining and updating various staff reports e.g. Staff Master Sheet, organogram and other trackers ● Tracks contract expiration (Fixed-Term Appointment, IC and field consultants) and support for their timely confirmation on the contract extension / closure in line with the SOP and processing the extension / termination request. ● Preparing requisitions in Quantum. ● Support in maintenance of proper electronic filing systems for HR records and documents. ● In consultation with the direct supervisor and office management, support documentation of CO business processes mapping and preparation of internal HR management Standard Operating Procedures (SOPs)

2. Assets Management

● Support in periodic physical inventory inspections and maintaining of updated inventory records.

3. Other:

● Perform any other duties as may be assigned by the Supervisor and senior management of the Country Office.

Values: • Exemplifying integrity, • Demonstrating commitment to UNFPA and the UN system, • Embracing cultural diversity, • Embracing change

Functional Competencies: • Logistical support. • Managing data, documents, correspondence and reports. • Managing information and workflow. • Planning, organizing and multitasking. • Managing financial processes. • Job knowledge/technical expertise.

Core Competencies: • Achieving results • Being accountable • Developing and applying professional expertise/business acumen, • Thinking analytically and strategically, • Working in teams/managing ourselves and our relationships, • Communicating for impact

human resources and admin related areas; ● Full proficiency in English (including good writing skills) required. Knowledge of one or more official Indian languages is desirable. Knowledge of other UN Languages is an asset. teams is highly desirable. ● Excellent working knowledge of MS Office, ERP (e.g. PeopleSoft, Oracle, SAP and other ERP systems), E-filing system and other software applications is required.

New Delhi and the surrounding National Capital Region is a large and bustling metropolis of some 14 million people undergoing rapid changes. The capital city is an administrative, cultural and commercial center with modern amenities and well connected by air. It is a safe place with large expatriate community drawn from embassies, UN agencies, MNCs and foreign businesses. It has short moderate winter and long hot summer.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in New Delhi. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

Conditions of Service for national UN Volunteers

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents - except for UN Community Volunteers), as well as final repatriation (if applicable). You can check full entitlements at https://app.unv.org/calculator . .