HR Technical Assistant Libya Tripoli

Human Resources

Overview

Provide HR and administration support to ensure smooth operations

You have:

• 1 year of HR experience working in a humanitarian/recovery context or equivalent.
• Fluency in Arabic, both written and verbal.
• Good level of English, both written and verbal.
• Basic computer skills in Microsoft Office (MS Excel, Word, and Outlook).
• Strong organizational and teamwork skills.
• Good communication and interpersonal skills.
• Trustworthiness and confidentiality skills.

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

Position: HR & Admin Technical Assistant

Reports to: Area Support Coordinator

Supervision of: Service staff

Duty station: Tripoli

Travel: N/A

Duration and type of contract: 12 months

1. Role and responsibilities

The following is a brief description of the role. The purpose of the HR/ Admin Technical Assistant position is to provide general administration and HR support to ensure the smooth functioning of the NRC Libya office, accommodations and HR team in accordance with NRC’s HR, Admin, Finance and Logistics policies and procedures and relevant donor guidelines. The HR/Admin Technical Assistant is the first person whom NRC employees will approach for getting their administration and HR issues resolved. S/he will liaise closely with logistics, Finance and all departments.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

1. Adhere to NRC policies, tools, handbooks and guidelines
2. Assist with the implementation of the support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function
6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC

Specific responsibilities

• General office administration management and implementing office policies SOP.
• Maintaining the office equipment and stationary, scheduling repairs through logistics department whenever necessary.
• Support line manager with recruitments and contracting.
• General follow up of the NRC office and houses/apartments and ensure that utility bills are paid.
• Arrange internal meetings and events, including the venue.
• Assist in the completion and filing (physical and electronic) of accurate and up-to-date HR and Admin files
• Any other general administrative as directed by line management.
• Assist in the tracking and filing of staff trainings, performance management
• Carry out all HR functions such filing of personnel files, assists in preparation of staff payroll, timely
• review of attendance sheets and time sheets, keeps leave records updated and communicates to main office on request
• Attend all meetings assigned by line manager and prepare reports

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Budget holders
• All NRC staff and department including senior management
• Liaison with other Support team members (Logs/ Finance) to ensure the HR team are well
• supported in these areas
• All NRC visitor

Scale and scope of position

Staff: N/A

Stakeholders: Local authorities, Suppliers, other INGOs, Libya Staff

Budgets: Nil

Information: HR/Admin related records

Legal or Compliance with NRC Policies and Procedures

compliance:

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• 1 year of HR Experience working in a humanitarian/recovery context or equivalent;
• Previous experience from working in complex and volatile contexts;
• Documented results related to the position’s responsibilities;
• Knowledge about own leadership skills/ profile;
• Fluency in Arabic, both written and verbal;
• Good level of English, both written and verbal;

Context/ Specific skills, knowledge and experience:

• Basic computer skills in Microsoft office (MS Excel, Word, and outlook)
• Good Communication and interpersonal skills
• Strong organisational and team work skills
• Highly approachable, trustworthy and confidential
• Good diplomacy and negotiation skills
• Good cultural awareness and sensitivity
• Ability to work in basic-intermediate English (written/spoken)
• Tracking information (leases, visas etc.)

2. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency the following are essential for this position:

• Initiating action and change
• Planning and delivering results
• Coping with change
• Empowering and building trust
• Communicating with impact and respect

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the

NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: nrc.no