HR Support

Organizational Setting

The Regional Office for Asia and the Pacific (RAP) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with Offices, Centres and Divisions at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAP also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAP develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

Reporting Lines

The HR Support reports to the Regional Human Resources Officer and may receive guidance from the Human Resources Specialist/Assistant.

Technical Focus

The HR Support coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

He/she works closely with colleagues in the HR team and with managers and staff in client departments/offices, providing human resources support. The incumbent operates independently and takes decisions on work priorities, exercise initiative to find solutions to problems after discussion with the supervisor. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and the quality of advice given to clients. The incumbent provides guidance to other human resources support staff.

Tasks and responsibilities

• Assist HR Officer/Specialist in pre-screening applications and prepare necessary documents; • Prepare interview schedules taking into consideration the time difference of candidates/panel members; • Contact interview panel members and candidates to confirm the date/time for written assessment or interview; • Act as first Rapporteur and take summary notes and draft the selection reports according to the established templates; • Prepare full package of interview documents and remind HR Officer/Specialist on key submissions; • Monitor and track progress of key recruitment actions and follow-up in a timely manner; • Support HR Assistant in handling other routine HR support services and functions for employees; • Provide back-up to the HR Unit during leave of absence of the Human Resources Specialist/Assistant; • Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Secondary School Education, an University degree in social sciences, human resources, law or related field would be considered an asset • Four years of relevant experience in administrative and human resources support work • Working knowledge of English (Level C) and Thai • Very good knowledge of the MS Office applications, Internet and office technology equipment • National of Thailand or resident in the country with a regular work permit

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical Skills

• Very good knowledge of the essential elements of Human Resources activities and transactions, including corporate policies, rules and procedures • Very good knowledge of relevant corporate computerized administrative systems • Good knowledge of the communication and documentation standards