HR Specialist

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 136,757 USD and 179,073 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - Job-specific

People and Culture Group

The People and Culture Group (PCG) helps UNOPS empower people, driving organizational excellence and managing change across the organization in order to help UNOPS deliver on its strategic intent. The Role

The Appointment and Selection Board (ASB) and Appointment and Selection Panel (ASP) are the Central Review Body (CRB) set up by the Executive Director to ensure that staff selection processes at UNOPS are compliant, efficient and transparent. The ASB performs this critical function by reviewing relevant recruitment cases for adherence to UN rules and regulations, and making recommendations accordingly.

As a subject matter expert, the HR Specialist provides objective advice to and facilitates timely training for Board members to support and enable them to fulfill their mandate of conducting ongoing compliance review of staff selection recommendations. The HR Specialist works under the guidance and supervision of the Deputy Director, and represents PCG in the CRB, providing substantive HR policy advice and guidance to these bodies.

The HR Specialist is focused on advisory and training while working with the ASB/ASP secretariat to ensure that ASB/ASP members convene as scheduled to collectively review the recruitment process and selection recommendations for staff positions in line with existing procedures.

Through advisory and training provided to ASB members, the HR Policy Specialist ensures that Board decisions and recommendations are consistent with the expectations and standards set out in existing policies, processes and procedures for the recruitment and selection of staff at UNOPS.

Functional Responsibilities

Advisory: - Advise PCG leadership and UNOPS senior management on the selection criteria for ASB members. - Provide HR policy and procedural advice to ASB members during meetings, including advice on their role and on specific HR policy matters. - Review existing ASB rules of procedure and propose and implement changes and updates as necessary. - Ensure that hiring units provide all relevant information and documentation required for a swift and comprehensive review process and provide policy guidance in cases that do not conform with policy and best practice. - Facilitate the swift review of cases by liaising between ASB and hiring units on policy issues and cases.

Planning: - Coordinate with the ASB secretariat to ensure that Board members meet regularly and convening ad hoc meetings as needed. - Ensure that the ASB secretariat provides effective scheduling, agenda, and documentation support to the meetings. - Proactively manage the meeting agendas and submissions to ensure that the CRB review meetings move in a timely manner and that any HR policy guidance or clarifications are provided in a proactive and timely manner.

Capacity Development: - Develop and administer training on the staff selection system at UNOPS for ASB members. - Develop Service Level Agreements (SLAs) and Turnaround Times (TATs) for work done by the ASB to ensure that meeting proceedings and outcomes are well managed. - Keep abreast of policy and procedural changes/ evolutions in the HR practice at UNOPS in order to ensure Board members update their knowledge and skill in relation to staff recruitment activities. - Represent the ASB in various meetings as appropriate and contribute in organizational efforts to develop new policies, procedures and guidelines to meet the evolving needs of the organization. - As policy specialist, provide substantial contribution to organizational efforts to develop new policies, procedures and guidelines to meet the evolving needs of the organization and monitor their implementation.

Monitoring and Reporting: - Monitor the compliance of rule of procedures, SLAs and TATs. - Monitor implementation of staff recruitment policies and procedures. - Source, analyze, summarize and report data to identify trends or patterns and provide insights about the impact of the ASB’s work on staff selection outcomes at UNOPS.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education - Advanced university degree (Master’s degree or equivalent) in Public or Business Administration, Human Resource Management, or related disciplines. - Bachelor’s degree or equivalent in similar fields of study as above in combination with two additional years of relevant work experience may be accepted in lieu of advanced university degree.

Experience - A minimum of five (5) years of progressively responsible experience in human resources management or related area is required. - Demonstrable understanding and application of HR and recruitment processes within the UN system, international organisations or inter-governmental organisation is required - Experience of delivering and facilitating training and/or workshops - Experience in analyzing and optimizing processes is desirable. - Experience in data analysis is desirable.

Language Requirement - Fluent in spoken and written English. - Knowledge of another official UNOPS language is an asset.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Fixed term Contract level: P3 Contract duration: 1 year initially, renewable subject to satisfactory performance and funding availability

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx