The purpose of the HR Officer position is day-to-day implementation of the HR department responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities. This position assists HR Manager on day-to-day HR functions related to CO- Tunis and AOs - Libya.

Qualifications

Bachelor degree

Prior working experience in HR department

Responsibilities

Roles and Responsibilities

The HR Officer is responsible of the day-to-day HR duties. She/he works closely with the HR Manager in implementing NRC HR policies, procedures and ensure compliance to local regulations & laws affecting INGOs in Tunis and Libya

Generic Responsibilities

Ensure adherence to NRC policies, guidance and procedures, and a specific responsibility for HR policies and procedures

Implement delegated HR portfolio according to plan of action

Prepare and develop status reports as required by management

Ensure proper filing of documents on NRC fling tree

Promote and share ideas for improvement of the HR department

Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific Responsibilities

Responsible for advertising Tunis based national positions, assisting in long listing and arranging tests and interviews.

Coordinate staff inductions, trainings, staff benefits schemes for Tunis based staff and off boarding processes.

Responsible for ensuring all Tunisian based staff details are up to date and correct on the PEOPLE system

Ensure that Tunis staff records in the Country Office are up to date and filed appropriately

Assist the HR Manager in the arranging of recruitments and HR administrative issues inside Libya as required.

Follow up on CNSS registrations/reporting to ensure they are done in a timely manner and are in compliance with the applicable Tunisian national law and NRC policies and procedures

Follow up on insurance enrolment and agreements for staff and ensure that they are done as per signed agreements and NRC policies and procedures.

Carry out and follow up on the national staff recruitment processes for Grade up to 7.

Carry out and follow up on the implementation of all onboarding procedures for newcomers in Tunis, including when necessary, conducting NRC mandatory trainings.

Prepare offer letters, new contracts and renewals of employment contract for Tunis based staff

Ensure that HR archives are in use and maintained according to the NRC regulations (both hard and soft copies)

In collaboration with Compliance and Finance, be the Area Office HR focal point for any audit for HR-related documentation.

Support on Interviews for Libyan national staff as required.

Ensure that staff time sheets are signed by staff and LM and archived

Promote the safeguarding principles and commitments within NRC and amongst communities served by the organisation.

Maintain documents related to staff contracts, JDs, performance

maintain and keep updated national staff personnel files

Perform any other tasks related to HR and the position as delegated by the line manager

Scale and Scope of the Position

Financial responsibility:

Resources responsibility:

NRC People (HRMS) for People and Organisation tasks such as recruitment, performance management, learning and development, etc.

Critical Interfaces

Country HR & Admin Manager for planning, implementation, cross cutting functional priorities.

Area office HR Team leaders – technical issues

People and Organisation team for joint responsibility of Duty of Care and coordinating capacity building, recruitment, and performance management.

Logistic Manager, Finance Manager, ICT (Information and Communication Technology) focal point, and Risk and Compliance focal point for planning and implementation of HR strategy

Generic Professional Competencies

Minimum two years of experience working in a HR department with HR technical responsibility in a humanitarian/recovery context.

Previous experience from working in complex and volatile contexts. Knowledge of Libya context is preferred.

Bachelor’s degree in a relevant field is desirable

Prior experience as with NGO is desirable

Working proficiency in English and French, both written and verbal.

Context Related Skills, Knowledge, and Experience

Fluency in English and Arabic, both written and verbal.

IT competencies, including in mapping and Microsoft pack utilization.

Experience in remote working.

Excellent writing skill in Arabic, French and English

Ability to deal with local authorities

Good at coordination and communication both in written and verbal

Behavioural Competencies

Planning and delivering results

Working with People

Analysing

Communicating with impact and respect

Coping with change

Leadership Profile Competencies

Build meaningful relations

Empower people

Deliver results

Act with integrity

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Potential interview questions

How do you ensure adherence to HR policies and procedures?	This question assesses your understanding and commitment to HR compliance.	Discuss specific strategies and experiences related to policy adherence.
Can you provide an example of how you have implemented an HR initiative?	The interviewer wants to see your practical experience in HR implementation.	Pro members can see the explanation.
Describe a time when you had to manage confidential employee information.	Pro members can see the explanation.	Pro members can see the explanation.
How do you handle recruitment challenges in a fast-paced environment?	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you use to promote PSEA standards within an organization?	Pro members can see the explanation.	Pro members can see the explanation.
Can you explain your experience with preparing HR reports?	Pro members can see the explanation.	Pro members can see the explanation.
How do you keep up-to-date with changes in labor laws and HR regulations?	Pro members can see the explanation.	Pro members can see the explanation.
Describe how you would manage HR administrative tasks across multiple locations.	Pro members can see the explanation.	Pro members can see the explanation.