HR Coordinator

Job Description

Job Overview:

The HR Coordinator oversees smooth and effective recruitment and onboarding for the Abilene and Midland offices. The position will also provide aligned recruitment services for the Dallas office, including administration of offer letters, RRH and vacancy tracking, and turnover metrics. Position will support onboarding in the Abilene office and be present in the Abilene/Midland offices for general HR counsel a minimum of two days per month.

Major Responsibilities:

Human Resources Administration

- Serve as an internal resource for recruitment efforts for all Texas offices - Provide administrative recruitment support to all Texas offices, including filing of RRH forms, tracking time to post and time to fill - Work with hiring managers to develop job description for new roles. Use internal resources to ensure job descriptions are in alignment with salary levels and titling practices. - Post any Level 9 and 10 position in Cornerstone (recruitment system) - Screen candidates and/or serve as a neutral interviewer on request, particularly for local hires (level 9 and 10) - Coordinate with HQ recruiter on job offer as needed - Send offer letter to all new hires (across all Texas offices) - Send first day email to new hires prior to start date, notify front desks of upcoming new hires - Conduct part of Abilene onboarding, assist with Dallas onboarding as requested. Provide onboarding packets, assist with scheduling speakers as needed. - Insure all Abilene I-9 documents are completed in a timely manner - Conduct exit interviews for the Abilene and Midland offices - Escalate issues to the HR Manager and connect staff with appropriate HR-related training and other resources.

Recruitment, Training, and Management of Interpreters

- Recruit, assess, hire, orient, and train bilingual speakers as interpreters through advertisements and networking with community partners and organizations. - Conduct on-going coaching, training and assessment of interpreters focused on ethics, accuracy, impartiality, professionalism, and other topics. - Ensure that interpreters adhere to national standards of interpreter ethics. - Assign interpreters to assignments, taking into consideration interpreters’ availability, training, experience, past performance, and familiarity with clients’ needs. - Reconcile interpreter assignments by ensuring timesheets are completed timely and accurately. - Prepare reports as needed.

Job Requirements:

Work Experience: Minimum 3 years of related professional experience.

Demonstrated Skills and Competencies:

- Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure. - Strong analytic problem-solving skills with attention to detail. - Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications. - Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment. - Ability to work both independently and in a dynamic, cross-functional global team structure. - Highly proficient in Microsoft Office suite. - Demonstrated ability to work effectively with stakeholders at all levels. - Ability to manage and work through change in a proactive and positive manner. - Ability to work some evenings and weekends as needed.

Education: Bachelor’s degree or equivalent directly related experience required.

Language Skills: Fluency in English required.

Preferred experience & skills: Prior recruitment or HR experience preferred

Working Environment: Standard office working environment

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Qualifications