HR Associate (HR System Expert and Contract Management) G6, Mogadishu

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Posting Date:

Opening date: 17th October 2023 Closing date: 7th November 2023

Why Join WFP Somalia?

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 621 employees who contribute towards making Somalia hunger free in close partnership with local partners.

Working at WFP Somalia gives the opportunity to: Make a difference where it matters, transform communities & preserve futures, unleash potential & building futures.

What will you do? (not all-inclusive, within delegated authority):

• Act as the HR focal point for contract management (all contract types) for hiring managers and for all employees/staff members.
• Provide timely information on any contract related query. Analyze and respond to various internal and external queries through GSMT (ticketing system) to ensure that internal clients are well-informed and that HR team activities are aligned with broader WFP objectives.
• Manage the issuance of new contracts and contract extensions in a proactive, time-effective and accurate manner with a customer centric approach.
• Manage end-to-end the TDY assignments and take all the needed administrative and system actions.
• Provide the needed onboarding/training to newcomers about their contract terms and conditions ensuring a smooth onboarding.
• Issue the HR Letters as required by employees/staff members. Work closely with ICT to automate this process.
• Contribute to the HR Dashboard by providing timely and relevant HR metrics related to area of work (contract management, HR Systems, etc). Provide any other data analysis upon request.
• Support with new HR System implementation (including the new Human Capital Management System) through process mapping, system testing, piloting, training and communication and through acting as the first point of contact for HR system queries.
• Act as HR System expert and provide the needed HR System training to any HR team member. Escalate complex system issues with RBN or HQ Subject Matter Expert.
• Analyse system implications of the newly announced policies/procedures, develop training materials as required and deliver training sessions to ensure clear understanding of the innovations and consistent application across the country office.
• Act as Local Process Expert for assigned countries in the region after being duly trained by HQ HR System Unit (HRMOI).
• Identify evolving needs of the organization, keep abreast with HR best practices and recommend changes in HR operations, processes and procedures, HR systems, HR reporting mechanisms to support improvements in HR services.

Minimum role requirements:

Education: Bachelors degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field.

Experience: Minimum 6 years of progressively responsible professional experience in Human Resource Management

Knowledge and Skills:

• Ability to complete processes under minimal supervision.
• Interest in reviewing, optimizing, improving work processes.
• Technology savviness. Ideally, work experience working with HR software.
• Advanced knowledge of MS Office package (Teams, PowerPoint, Excel, Word, and Outlook).
• Proficiency and passion for analyzing and reporting data.
• Understands and applies good practices in customer service.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Enthusiastic, positive and takes initiative to propose and to implement new ideas and improvements.

Language: Fluency in both English and Somali Language is a requirement.

Terms and Conditions:

1-year initial contract

Closing date: 7th November 2023

Application Instructions:

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.

WFP does not charge any application fees to candidates.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.